Board of Directors Regular Meeting Agenda


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Meeting Date: 01/22/2015  

SUBJECT MATTER:
Receive, consider and act upon a Special Event Permit for the March for Missions;
FISCAL IMPACT:
The facility reservation fee related to this event will be $70.
BACKGROUND:
In July of 2013, the Board of Directors adopted the Special Event Policy and Procedures which stipulates Board approval is required for special event permits for certain types of events that may have an impact to the community and surrounding neighborhoods.

A Special Event Permit Application has been received: March for Missions (attached)
Date: March 28, 2015. No other race/walk events in the Village of Grogan’s Mill are known to occur on this date.
Description: A walk from starting at Tamarac Park, left on to N Millbend Dr, continuing on Millbend Loop towards S Millbend Dr, Right on Grogan’s Mill, Left N Millbend Dr and back to the Park.
Location: Tamarac Park – Millbend Loop
Number of years: 7 years
Area Impacted: Village of Grogan’s Mill
Known events at Park / Community: Creekwood Fishing Derby (Creekswood Park), Earth Day Green Up (Northshore and various parks in community), PPMD Charity Tennis Tournament (Shadowbend Park Tennis Courts), TWFG Gran Frondo Texas TMCO Bike Ride (currently pending Board approval)
Time: 7:00 a.m. to 1:00 p.m.
Anticipated Attendance: 100
Traffic Control Plan: Not required – event is limited to pathways only.

Please see Attachment B with includes all events that are classified as Special Events per the Special Event Policy & Procedures for the months of February – April 2015, some of which do not require Board approval per the Policy. Attachment C includes all reservations at Tamarac Park during the months of February – April 2015.
RECOMMENDATION:
As the March for Missions event is not known to have a negative impact to the community or immediate neighborhoods, and it has occurred in the past with no known issues, it is recommended to approve the Special Event Application as presented.
Attachments
Attachment A - SEP Application March for Missions
Attachment B - Schedule of Events March for Missions


    

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