Board of Directors Regular Meeting Agenda


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Meeting Date: 08/21/2014  

SUBJECT MATTER:
Receive, consider and act upon a Special Event Permit Application for Disco Fever 5K;
FISCAL IMPACT:
The facility reservation fee related to this event will be $500.
BACKGROUND:
In July of 2013, the Board of Directors adopted the Special Event Policy and Procedures which stipulates Board approval is required for special event permits for certain types of events that may have an impact to the community and surrounding neighborhoods.

A Special Event Permit Application has been received: Children’s Cancer Recovery Foundation (Attachment A)
Date: November 15, 2014. No other race/walk events in the Creekside Park are known to occur on this date.
Description: A walk/run starting along the pathway at Rob Fleming Park, following Creekside Forest Drive to Lake Paloma Trail, to Creekside Green Drive, down to the roundabout at Creekside Forest/Creekside Green Drive and back to the Park along Creekside Forest Drive.
Location: Rob Fleming Park
Number of years: 1st year.
Area Impacted: Village of Creekside Park.
Known events at Park / Community: There are three walks every Saturday starting October 25 – November 8 at this facility that have been approved or are under review
Time: 1:00 p.m. to 7:00 p.m.
Anticipated Attendance: 500
Traffic Control Plan: Not required – event is limited to pathways only. See application for communication with Harris County.
 

Please see Attachment B which includes all events that are classified as Special Events per the Special Event Policy & Procedures for the months of September-December 2014, some of which do not require Board approval per the Policy. Attachment C includes all events at Rob Fleming Park during the months of October through December 2014.
 
RECOMMENDATION:
As the Children’s Cancer Recovery Foundation Disco Fever 5K event does not anticipate having a negative impact to the community or immediate neighborhoods, it is recommended to approve the Special Event Application as presented.
Attachments
Attachment A - Special Event Permit Application Disco Fever 5k
Attachment B - Special Event Permit Application Disco Fever Calendar
Attachment C - Rob Fleming Park Special Event Calendar


    

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