Board of Directors Regular Meeting Agenda


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Meeting Date: 08/21/2014  

SUBJECT MATTER:
Receive, consider and act upon a Special Event Permit Application for Step Out Walk to Stop Diabetes;
FISCAL IMPACT:
The facility reservation fee related to this event will be $500.
BACKGROUND:
In July of 2013, the Board of Directors adopted the Special Event Policy and Procedures which stipulates Board approval is required for special event permits for certain types of events that may have an impact to the community and surrounding neighborhoods.

A Special Event Permit Application has been received: Step Out Walk to Stop Diabetes (Attachment A)
Date: November 22, 2014. No other race/walk events in the Village of Panther Creek are known to occur on this date.
Description: A walk from starting at Northshore Park, left on to Lake Woodlands Dr, right at North Panther Creek, to W Panther Creek, across Lake Woodlands and back to the Park.
Location: Lake Woodlands and Northwest Panther Creek
Number of years: 14 years
Area Impacted: Research Forest Area, Village of Panther Creek, Windward Cove.
Known events at Park / Community: None
Time: 8:00 a.m. to 10:00 a.m.
Anticipated Attendance: 800 – 1,000
Traffic Control Plan: Not required – event is limited to pathways only.
 

Please see Attachment B which includes all events that are classified as Special Events per the Special Event Policy & Procedures for the months of October - December 2014, some of which do not require Board approval per the Policy. Attachment C includes all events at Northshore Park during the months of October and December 2014.
 
RECOMMENDATION:
As the Step Out Walk to Stop Diabetes event is not known to have a negative impact to the community or immediate neighborhoods, and it has occurred in the past with no known issues, it is recommended to approve the Special Event Application as presented.
Attachments
Attachment A - Special Event Permit Application StepOut Walk to Stop Diabetes
Attachment B - Special Event Permit Application Step Out to Stop Diabetes Calendar
Attachment C - Northshore Park Event Calendar


    

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