Board of Directors Regular Meeting Agenda


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Meeting Date: 08/21/2014  

SUBJECT MATTER:
Receive, consider and act upon a Special Event Permit Application for the GE Run Thru the Woods;
FISCAL IMPACT:
There is no budget impact or facility reservation fee related to this event as no portion of the event is conducted on Township property.
BACKGROUND:
In July of 2013, the Board of Directors adopted the Special Event Policy and Procedures which stipulates Board approval is required for special event permits for certain types of events that may have an impact to the community and surrounding neighborhoods.

A Special Event Permit Application has been received: GE Run Thru The Woods (attached)
Date: November 27, 2014 (Thanksgiving Day). No other events in the Town Center are known to occur on this date
Description: 1 Mile Kids Race, 3 Mile Walk, 3 Mile Run and 5 Mile Run.
Location: Streets in Town Center and Oak Ridge North – Race begins and ends in front of Cynthia Woods Mitchell Pavilion.
Number of years: 25 years
Area Impacted: Town Center – Lake Robbins, Six Pines Dr, Lake Woodlands and Timberloch Pl
Time: 7:00 a.m. to 11:00 a.m.
Anticipated Attendance: 7,000
Traffic Control Plan: Approved by Montgomery County Precinct 3 and Oak Ridge North.

Please see Attachment B which includes all events that are classified as Special Events per the Special Event Policy & Procedures for the months of October - December 2014, some of which do not require Board approval per the Policy.
RECOMMENDATION:
As the GE Run Thru The Woods event is not known to have a negative impact to the community or immediate neighborhoods, and it has occurred in the past with no known issues, it is recommended to approve the Special Event Application as presented.

Attachments
Attachment A - Special Event Permit Application GE Run Thru the Woods
Attachment B - Special Event Permit Application GE Run Thru the Woods Calendar


    

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