Board of Directors Regular Meeting Agenda


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Meeting Date: 02/20/2014  

SUBJECT MATTER:
Receive, consider and act upon an interlocal agreement with the City of Shenandoah regarding a temporary housing lease for Fire Station #2 personnel and equipment;
FISCAL IMPACT:
$24,000 located within the 2014 Operating Budget – Moving Expenses
BACKGROUND:
On several occasions the fire department has needed to relocate fire station operations in order to complete certain fire station projects. Fire Stations #5, #6, #7 and #8 construction projects required the department to relocate station personnel and equipment during construction. Personnel and the associated equipment were located in temporary modular housing adjacent to or within a reasonable distance of their respective response area.

When constructing the Central Fire Station Project, station operations were relocated to the new permanent fire station that the City of Shenandoah constructed in 2012 as part of the fire protection agreement.

The approved Fire Station #2 Renovation Project will again require the need to relocate fire station operations during the construction period, approximately 10-12 months. When assessing the relocation of fire station operations, the department considers various aspects:
  • Impact on emergency response times
  • Expenses, i.e. temporary trailer build out, utility connections, temporary surface roads, modular building and land leases
  • Availability of temporary land use

When evaluating adjacent relocation sites for this project, it became apparent that land availability would be an almost insurmountable issue. As you know, the Village of Cochran’s Crossing is one of our most established areas within the Township. Subsequent to our first option, adjacent property, the department began analyzing suitable areas within a reasonable distance from the service district. During this analysis the City of Shenandoah offered the department to utilize, once again, their fire facility. While the temporary location is outside the boundaries of The Woodlands Township, the department’s analysis of the impact on emergency response times revealed that Fire Station #2 operations could be provided from that location and still meet the established community standard of five minutes or less on average. It was determined that Fire Station #2’s current average response time would increase from 2:29 to 3:48 in the areas in close proximity to Fire Station #2, for an average increase of 1:19, still within the average response time of five minutes.

The department approached the City of Shenandoah and negotiated agreeable terms that parallel the current housing agreements the Township has in place with Montgomery County Hospital District and Cypress Creek EMS. These agreements utilize a nominal rental fee based on the average monthly utility cost of a fire station, determined to be $2,000, essentially charging no rental fee.
RECOMMENDATION:
Approve the lease agreement for temporary housing of fire station personnel and equipment between the City of Shenandoah and The Woodlands Township, for a monthly rental fee of $2,000.
Attachments
Attachment A - Lease Agreement - TWFD - Shenandoah


    

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