Board of Directors Meeting Agenda


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Meeting Date: 06/22/2017  

SUBJECT MATTER:
Receive, consider and act upon a facility access control system;
FISCAL IMPACT:
The 2017 Capital Budget includes $103,968.91 for a facility access control system.
BACKGROUND:
The 2017 Capital Budget includes a project to replace the existing facility access control system at the TownHall location and install facility access controls at the Parks building, Parks warehouse, and the Aquatics building. 

The current facility access control system at the TownHall location cannot accommodate the addition of more physical locations. The new system will allow facility access control to be centrally managed and will provide better accountability for access at all Township Facilities.

The first phase of the system installation will be to replace the primary access control server (Head End) at the TownHall location.  The new server must be installed and configured before any of the Parks buildings are setup. The new access control system is extremely scalable and can expand easily to grow with The Township.

The second phase of the project includes installing and configuring the access control hardware at the Parks main building, Parks warehouse and the Aquatics building. These three building will be controlled by the new access control server at TownHall, but will continue to work if communications between locations fail.

Attachment “A” shows the proposal for the installation and configuration of the new access control sever at a cost of $20,550.09. Attachment “B” is a proposal for SecurePlan, which is a maintenance plan that is $2,884.56 per year. SecurePlan covers device repair or replacement, system software upgrades, free loaner equipment and annual functional test.

Attachment “C” shows the proposal for the installation and configuration of the new access control hardware for the Parks main building, Parks warehouse and the Aquatics building at a cost of $40,116.41. Attachment “D” is a proposal for SecurePlan, which is a maintenance plan that is $2,851.84 per year. SecurePlan covers device repair or replacement, system software upgrades, free loaner equipment and annual functional test.

Creekside Recreation Center:
The Recreation Center at Rob Fleming Park is a new location for The Township that will require an access control system to allow for proper ingress and egress to the facility. The new access control system will connect and work with the new system at the TownHall location.

The primary access control system is located at TownHall and having the same access control system at all locations allows the staff to centrally administer the application and quickly make changes and additions.

A video surveillance system which includes seven new cameras and uses the six existing cameras is also included in the proposal. The new video system will tie into the access control system and provide video coverage of the Creekside Recreation Center.

Attachment “E” shows the proposal for the installation and configuration of the new access control, video surveillance for the Creekside Recreation Center building at a cost of $34,071.37.
 
Attachment “F” is a proposal for SecurePlan, which is a maintenance plan for $3,949.64 per year. The SecurePlan includes system health monitoring, software upgrades and annual testing.

Knight Security Systems (KSS) was selected after verifying references with similar agencies.  The City of Brenham and Montgomery County both use Knight Security for access control systems. The vendor is also an approved Texas Department of Information Resources (DIR) vendor and all the proposals are DIR purchases in accordance with the Township's purchasing policy.

KSS has been very diligent and responsive to the Townships requests for information and guidance for security access systems and equipment.  KSS is well-known and respected in the local government and municipal sectors.

 
RECOMMENDATION:
Authorize the President/General Manager to execute the purchase and agreement with Knight Security Systems.
Attachments
Attachment A
Attachment B
Attachment C
Attachment D
Attachment E
Attachment F


    

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