Board of Directors Meeting Agenda


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Meeting Date: 06/22/2017  

Receive, consider and act upon a proposal to build out existing office space in Town Hall to accommodate the relocation of Convention and Visitors Bureau operations (as requested by Director Rieser);
Construction cost estimates for the build out for the Convention and Visitors Bureau (CVB) including exterior signage and potential design fees and contingency is $116,760 (Attachment A).  
At the May 24, 2017 Board of Directors meeting, the Board tabled the proposal to build out existing office space in Town Hall to accommodate the display of the donated model of The Woodlands and the relocation of CVB operations. The action was in consideration of the pending outcome of the Cultural Arts Feasibility Study and potential planning for the Township property at 9669 Grogan's Mill Rd. Director Rieser requested the Board consider just the relocation of CVB operations at the June 22 Board meeting. 

Kirksey Architecture designed several  test fit floor plans for the build-out of the unoccupied area of Town Hall to accommodate The Woodlands model and a Town Center model.  One floor plan reflects an additional office and work stations and production space that would be utilized for CVB employees (Attachment B). Currently, the Transportation and Infrastructure Department employees are located in this area and they can be relocated to the current CVB Department area of Town Hall. Additionally, signage could be placed outside Town Hall and Wayfinding signs could be added on the streets to bring identity and branding for CVB to the facility. 

Based upon the  concept of relocating CVB operations, construction cost estimates for the build-out totals $116,760. 
Board to determine action.
Attachment A - CVB Build Out Cost Estimate
Attachment B - CVB Build Out Space plan


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