Board of Directors WED Meeting Agenda


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Meeting Date: 05/24/2017  

SUBJECT MATTER:
Receive, consider and act upon a special event on Patriot’s Day, September 11, 2017 (as requested by Director Fillault);
FISCAL IMPACT:
No funding is included in the 2017 Township Budget to conduct a special event on  Patriot Day (September 11), Cost estimates for event options range from no cost for a Proclamation to $3,800 for an event similar in size and scope of the Township’s Veterans Day Recognition event.
BACKGROUND:
In the United States, September 11th is designated as Patriot Day in memory of those who died in the September 11, 2001 terrorist attacks. By a joint resolution approved December 18, 2001 (Public Law 107-89), Congress has designated September 11 of each year as "Patriot Day," and by Public Law 111-13, approved April 21, 2009, the Congress has requested the observance of September 11 as an annually recognized "National Day of Service and Remembrance." Director Fillault requested that this item be placed on the Board Agenda for consideration to develop a special event for September 11, 2017 and perhaps annually.  Staff has developed the following options:

Proclamation - A Proclamation that states the Township's and America’s resolve towards a commitment to freedom and the appreciation to those who made the ultimate sacrifice during the September 11 attacks and in protection of the freedoms that we enjoy could be developed (Attachment A). September 11 could be proclaimed as Patriot Day and the National Day of Service and Remembrance in The Woodlands Township.  

Day of Remembrance - A day of remembrance event could be held in community such as Town Green Park.  The event would last for one hour beginning at 7:30 a.m.(or another time as directed by the Board), with 7:46 a.m. being a moment of silence or bell ringing. The program would include a public address by dignitaries and selected speakers(s) to reminded attendees of the challenge to our collective freedoms on September 11, 2001.  Estimated cost to produce the event is $3,800, not including staff cost, which includes the set-up of a stage, stage cover, sound engineering, security, speaker fee (if needed), chairs, programs and handouts (flags);  


National Day of Service - A program could be developed which encourages service to the community through such ideas as: paint and refurbish homes, food drives, spruce up parks, honor veterans, soldiers, military families, and first responders. It should be noted that a number of these types of programs exists in the community such as: Clean Up-Green Up, Community Involvement Day, Adopt a Trail/Park, etc.  

Letter of Thanks - Another idea could be a program with the theme of a “letters of thanks” sent to members of the military and emergency responders.  Such a program could be developed in conjunction with the local school districts (CISD, TISD, MISD). Township staff would work with the schools on 9/11 to have students in a targeted year (5/6 grade) to write letters. The Township could cover the cost of postage.  Cost for this program is estimated to be $3,500.

September 11 occurs on a weekday for the next four years, (Tuesday 2017) then a Saturday in 2021.
 
RECOMMENDATION:
Board to determine course of action 
 
Attachments
Attachment A - Draft Proclamation Patriot's Day


    

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