Board of Directors THURS Meeting Agenda


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Meeting Date: 05/18/2017  

SUBJECT MATTER:
Receive, consider and act upon an award of bid for Park and Ride Facilities Janitorial Services (C-2017-0164);
FISCAL IMPACT:
$21,000 is allocated in the 2017 Transportation and Infrastructure Budget for janitorial services for the three Park and Ride facilities.  The recommended award of bid is for $1,500 per month and will total $18,000 per year.

This service qualifies to be reimbursed by FTA 50% under the terms of the 5307 Federal Transit Administration (FTA) grant. Therefore, the net expense to the Township will be $9,000 per year. 
BACKGROUND:
The Woodlands Township operates three (3) Park and Ride facilities each of which has public restrooms that require daily janitorial service. Current janitorial service was assumed by the Township in the transfer of the operations from Brazos Transit District.The contract with Action Maintenance expired and has been month-to-month therefore an Invitation for Bids was released on March 27, 2017, with bids due April 28 (Attachment A). The Invitations for Bids was advertised in The Woodlands Villager, on The Woodlands Township web site and  direct mailed to known contractors.  A non-mandatory pre bid meeting was held on April 13 with seven (7) contractors in attendance. Six (6) firms submitted bids (Attachment B).  A summary of the Bid Tabulation Summary (Attachment C) results is provided below.  Prices are monthly prices for all three facilities. 

 
Southeast Texas Services Action Maintenance GSI America Cleaning
Services Inc.
Caring Commercial  Bazille  Hardy & Hardy
$3,420 $3,015 $1,500 $3,000 $2,500 $3,000 


GSI America Cleaning Services Inc. submitted the lowest monthly price, most responsive bid. Staff qualified the bid directly with the company representative of record to ensure understanding and ability to perform the scope of services as specified. Therefore, it is recommended to award the bid to GSI America Cleaning Services Inc. for janitorial services for a term of thirty-six (36) months. 






 
RECOMMENDATION:
It is recommended to award the bid to GSI America Cleaning Services Inc. for  janitorial services for the Park and Ride facilities as presented and authorize the President/General Manager to execute a service agreement as approved to form by the Township Attorney. 
Attachments
Attachment A - Park and Ride Facility Improvements IFB with Addendum
Attachment C- Park and Ride Janitorial Services Bid Tabulation Summary


    

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