Board of Directors THURS Meeting Agenda


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Meeting Date: 02/16/2017  

SUBJECT MATTER:
Receive, consider and act upon a Request for Qualifications for Communication Tower Consulting Services (C-2016-0382);
FISCAL IMPACT:
The 2016 Capital Budget includes a project to design and build a communication tower network at each of The Woodlands Fire Department stations. Per the five-year plan, this project is divided into four phases over the years 2016 - 2019. The first three phases are budgeted at $200,000 each. The final phase in 2019 is budgeted at $100,000.
BACKGROUND:
A communication tower network is necessary to ensure reliable and timely fire station alerting and data communications. The current communication leased-land lines connecting the fire stations are prone to network outages due to technical issues as well as physical cuts and vandalism. The tower network will enhance voice, data and radio communications in areas where radio signals are adversely affected by terrain, buildings and trees. The aerial tower network has an advantage over other transmission methods in that no buried cables can be cut by future construction projects.

The Woodlands Township solicited Requests for Qualifications (RFQ) from qualified firms to provide public safety communication tower consulting services. 

The Township received two responses: Allpro Consulting Group (Attachment B) and Black & Veatch (Attachment C).

The firms were reviewed and analyzed for qualifications. They were scored and given a rank based on the five criteria posted in the RFQ (Attachment A).
  • Key Personnel
  • Experience
  • Management Plan
  • Schedule
  • Cost Control
Allpro's most recent experience involves similar projects for various departments for Homeland Security as well as Harris County. Black & Veatch acquired RCC Consulting through bankruptcy to expand its public safety portfolio.The Township has used RCC for various communication consulting services in the past with varying degrees of success.

Allpro was evaluated higher than Black & Veatch.
RECOMMENDATION:
Approve the recommendation of Allpro Consulting Group for communication tower consulting services and authorize the President/General manager to negotiate and execute the consulting services agreement.
Attachments
Attachment A


    

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