Board of Directors Regular Meeting Agenda


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Meeting Date: 12/07/2016  

SUBJECT MATTER:
Receive, consider and act upon approval of release of a Request For Proposal for Transit Consulting Services; 
FISCAL IMPACT:
The contracts resulting from the previous solicitation were 24-month terms.

FY2015 Budget:$250,000
FY2016 Budget:$275,000

Total Budget:$525,000 (FY2015+FY2016)

Budget Remaining: $193,270
BACKGROUND:
After a Federal Transit Administration (FTA) Triennial Review, reviewers recommended that existing transit consulting contracts be re-advertised and re-awarded after open competition in order to more completely comply with procurement regulations as outlined in FTA Circular 4220.1F. The reviewers noted that the previous solicitation, awarded to both HDR and The Goodman Corporation, did not specify that the contracts could be awarded to multiple parties. The reviewers noted further that the previous solicitation was characterized as a Request for Qualifications (RFQ) and not as a Request for Proposals (RFP) which they contend is the more correct means to procure the type of services outlined in the Scope of Work.

Staff felt at the time that the procurement strategy was correct given the Scope of Work anticipated under the previous contract. However, as goals and projects have changed, staff now agrees that reissuing an RFP for transit consulting services is prudent to more closely comply with FTA procurement recommendations.

In order to proactively obtain approval for the new solicitation, staff submitted a draft RFP for Transit Consulting Services to FTA Region VI contract reviewers. The Township received confirmation that the new solicitation meets the FTA Circular 4220.1F requirements on November 18, 2016. A copy of the approval and the RFP is attached hereto as reference.

It is recommended to re-solicit the Transit Consulting Services contract through the release of the RFP.  Upon the conclusion of the solicitation and evaluation process, staff will return to the Board with a recommendation on selecting a consultant. 
RECOMMENDATION:
Approve the release of the FTA approved Request For Proposal  for Transit Consulting Services.
Attachments
FTA Solicitation Approval
RFP for BOD Approval


    

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