Board of Directors Regular Meeting Agenda


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Meeting Date: 12/07/2016  

SUBJECT MATTER:
Receive, consider and act upon appointments to the Development Standards Committee;
FISCAL IMPACT:
There is no fiscal impact related to the appointments;
BACKGROUND:
Seven appointments are made by the Township Board of Directors to the Development Standards Committee (DSC), three of which are designated by The Woodlands Development Company (TWDC). In January 27, 2016, the Board extended the terms of Township designees Deborah Sargeant and Chris Florack to December 31, 2017, and established that subsequent terms for appointees would be for two years.  Therefore, two appointments as the Township's designees and three appointments as the TWDC's designees are necessary at this time. 

The procedures for soliciting the  Township's appointed candidates to the DSC included advertising for candidates in the local newspaper and advising current Residential Design Review Committees (RDRC) and Development Standards Committee (DSC) members. These procedures have been followed by placing ads in The Villager newspaper and by advising the RDRC and DSC members of the appointments during each of the monthly individual meetings. The solicitation was also posted on the Township website. The deadline for submitting applications was November 28 by 5 p.m. The Woodlands Township received four (4) applications and these are provided to the Board for consideration (Attachment A). Applications have been screened for qualifications and credentials by the Covenant Administration Department, which has been summarized in “Summary of DSC Candidates” (Attachment B). The candidates have been invited to the Board meeting to answer any questions the Board may have of the candidates.

At the December 7 meeting, once the Board has had an opportunity to speak to the candidates for the Township designees that are in attendance, the Township Board will select two of these persons by written ballot for appointment to the DSC for a two year term. Applicant names will be listed in alphabetical order. In order to be selected to serve on the DSC, the candidate must receive a majority of Board Member votes (four). In the event that four candidates do not receive the required number of votes on the initial ballot, those who received four votes will be appointed and the process will be repeated until all four candidates are appointed. During this repeat vote, the names of those who received the required votes will be omitted and Directors will only vote for the number of positions remaining (For example: If two candidates receive 4 votes each on the initial ballot, those two will be appointed and Directors will be provided a new ballot on which to vote for two out of the remaining candidates.)

The Covenants require at least five members of the committee of seven to have experience in architecture, engineering, contracting, building code enforcement or related fields (“Professional Credentials”).

Per the terms of the Comprehensive Community Services Agreement / Amended and Restated Agreement with Regard to Delegation of Covenant Responsibilities,  The Woodlands Land Development Company, L.P. (TWLDC) has designated its three members for the Township for appointment (Attachment C). These three candidates have experience in architecture, engineering, contracting, building code enforcement or related fields. As the current Township's appointees (Deborah Sargeant and Chris Florack) have professional credentials, the two new appointees of the Township’s designated appointees are not required to  have the prescribed professional credentials.

  
RECOMMENDATION:
Appoint two members from the applications received and approve the appointments of the three designees selected by The Woodlands Land Development Company to the Development Standards Committee for two year terms beginning January 1, 2017, or until successors are assigned.
Attachments
Attachment A - DSC Candidate Applications
Attachment B - summary of DSC Candidates
Attachment C - TWDC DSC Appointments


    

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