Board of Directors Regular Meeting Agenda


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Meeting Date: 11/30/2016  

SUBJECT MATTER:
Receive, consider and act on adoption of a 2017 Board of Directors meeting schedule; 
FISCAL IMPACT:
Not applicable
BACKGROUND:
The proposed Board meeting calendar for 2017 is based on the 2016 schedule and the Board Policy on meeting time, date and format. The Board meeting dates are typically the fourth Wednesday of each month at 6 p.m., and the Thursday prior to the fourth Wednesday at 9 a.m. (with the exception of the November and December meetings), as reflected on the attached calendar. This meeting and retreat schedule has essentially stayed the same since 2012. The calendar is not a recommendation from staff, however, it merely represents a continuation of the current schedule.The Board sets policy related to meeting time and format, and annually establishes its meeting schedule.

The proposed calendar also includes three half-day Board Planning Retreats (following the Thursday meetings in the months of February, May and September) to allow the Board to discuss broader topics. As in the past, the planning retreats are anticipated to address approximately two to three topics per session. In addition, the proposed calendar notes that prior to the January Board Meeting, a program to recognize Township volunteers will be held at 5 p.m. at the Town Hall building.

In November, based on current election law, the Board must canvass election results within the 8th to 14th day following the election, making the canvass period November 8-21, 2017. Historically, the Counties have been unable to guarantee delivery of final results until the last day to canvass. A special meeting for this purpose is scheduled for Monday, November 20 at 4 p.m. The Wednesday following the canvassing meeting, which is also the fourth Wednesday of the month (November 22), is the night before Thanksgiving. While the Board may choose to hold its regular meeting that evening, the attached calendar proposes the consolidated November meeting to seat the new Board and elect officers be held on Wednesday, November 29 at 6 p.m.

The regular date for the Thursday meeting in March falls on Thursday, March 16, which is during the week of spring break for Conroe ISD. In 2015 and 2016, the Board canceled the Thursday meeting in March due to this conflict and opted to hold only the Wednesday evening meeting that month.

A proposed schedule for budget meetings will not be available until after the first of the year, pending information from the Montgomery County Tax Assessor's Office on deadlines.
RECOMMENDATION:
Adopt a schedule of meeting dates for The Woodlands Township Board of Directors for the 2017 calendar year.
Attachments
Board Operation Policy - related to meeting schedule and format
Draft 2016 Board Meeting Schedule


    

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