Board of Directors Regular Meeting Agenda


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Meeting Date: 10/20/2016  

SUBJECT MATTER:
Receive, consider and act upon an award of bid for swimming pool chemicals C-2016-0405 & C-2016-0406;
FISCAL IMPACT:
The estimated cost for chemicals projected to be used in 2017, using the prices submitted by the lowest responsive bidder, is $109,396.50. This amount is within the 2017 appropriations of $110,000 for chemicals in the Aquatic Operations budget and an additional $10,000 for chemical for the fountains in the Town Center Operations budget ($120,000 total).
BACKGROUND:
The Woodlands Townships operates fourteen (14) swimming pools, five (5) spraygrounds and the Fountains at Waterway Square, which are maintained on a daily basis.  In addition, a new water feature will be added in 2017 which will be located between Town Green Park and Riva Row Park.  Operation of these facilities requires the application of chemicals to ensure safe water quality for users and compliance with applicable Texas State Codes.  Progressive Commercial Aquatics was awarded the bid for 2016 and their current service agreement expires December 31, 2016.
 
An Invitation for Bids was advertised in the Villager on August 31, 2016, on The Woodlands Township website and was direct mailed to five (5) vendors (Attachment A). Bids were due September 23, 2016. Two (2) bids were submitted (Attachment B) for Liquid Delivery (#C-2016-0405) and only one for Dry/Packaged Delivery (#C-2016-0406). Attachment C is a tabulation of the bids and a projected 2017 total annual cost based on average chemical usage for Township facilities over a five year period. Progressive Commercial Aquatics submitted the lowest bid for both contracts.  Progressive has supplied pool chemicals to the Township and Community Associations in the past and has been a reliable supplier.
RECOMMENDATION:
Award Progressive Commercial Aquatics the bid to supply swimming pool and fountain chemicals for 2017  and authorize the President/General Manager to execute a service agreement as approved to form by the Township Attorney. 
Attachments
Attachment A - Pool Chemicals Bid Package
Attachment C - Pool Chemical Bid Tabulation


    

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