Board of Directors Regular Meeting Agenda


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Meeting Date: 10/20/2016  

SUBJECT MATTER:
Receive, consider and act upon an award of bid for roof replacement at Town Hall C-2016-0269;
FISCAL IMPACT:
$330,530 is allocated in The Woodlands Township 2106 Capital Budget for the replacement of the roof at Town Hall and additional insulation. The lowest, most responsive bid is for $325,610.06. 
BACKGROUND:
The roof replacement  project replaces the original roof at Town Hall which is a PVC membrane roof (Duro-Last brand) installed in early 1999 when the building was built and to add 1.5 inches of ridged insulation underlayment to increase the total insulation R-Value to R-11. The roof replacement was identified in the Criterium Engineers Capital Reserve Study conducted 2013. The current roof has reached the end of its useful life and is showing signs of non-repairable wear. The roof requires frequent repairs and has been patched where needed but the membrane is starting to breakdown. The current roof underlayment is 2” lightweight concrete over metal sheeting  and has an R-2 insulation value.
 
An Invitation for Bids was developed for the replacement project of the Town Hall roof (Attachment A).  The bid package was advertised in the Villager (August 31, 2016) and on The Woodlands Township website.  A mandatory pre-bid meeting was held on September 28, 2016 with eight (8) vendors in attendance.  Bids were due on October 5, 2016 and the Township received bids from five (5) vendors (Attachment B).  A Bid Tabulation Summary has been prepared (Attachment C).   
 
Trumble Construction submitted the lowest, most responsive bid for a total price of $325,610.06.  This is inclusive of a 50 millimeter thick membrane roof which would include extending the warranty by five (5) additional years (15 vs 20 years). Staff has conditioned the bids and reviewed references and have no  concerns about the company.   
RECOMMENDATION:
Award the bid for the Town Hall roof replacement to Trumble Construction and authorize the President/General Manager to execute a construction contract as approved to form by the Township Attorney.
Attachments
Attachment A - Town Hall Roof Replacement Bid Package
Attachment C - Town Hall Roof Replacement Bid Tabulation


    

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