Board of Directors Regular Meeting Agenda


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Meeting Date: 01/22/2014  

SUBJECT MATTER:
Receive, consider and act upon Village Association Service Agreements;
FISCAL IMPACT:
$80,000 ($10,000 for each of the eight village associations)
BACKGROUND:
Section V C of the February, 2008 Transition Agreement states the following:
Village Associations – The Parties acknowledge and agree that the Village Associations of The Woodlands have played an integral and significant role in providing for grassroots resident input and representation related to the operations of the Associations and that the provisions of funding and services for the Village Associations, including the holding and administration of elections consistent with past practices, shall be continued by the Parties at substantially the same levels as currently provided by the Associations.
 
In order to continue to assist the villages, The Woodlands Township enters a service agreement with each of the eight Village Associations: Alden Bridge, Cochran’s Crossing, College Park, Creekside Park, Grogan’s Mill, Indian Springs, Panther Creek and Sterling Ridge.

While the Township considers the village associations to be an integral part of the community, they are not part of the Township governmental body. It is only through the service agreements that the Township has a legal relationship to each of the individual village associations. Likewise, the village associations are separate and independent from one another, each with its own governing documents, boards, policies, formal and informal procedures. All village associations are run by volunteers, many of whom are elected to serve as village officers or area representatives through the same February election process (by agreement) used for the Township’s covenant-based Residential Design Review Committees.

The 2014 agreement updates the previous agreement for dates, but also incorporates two actions taken by the Board in 2013, first formalizing use of a specific list of equipment (based on 2012 levels or increased upon request when the agreement is adopted) and second providing that if the village association requests it, the Township will provide setup and tear down of said equipment.

In the 2014 budget, The Woodlands Township approved $10,000 for each Village Association. In order to receive the funds, each Village Association will be required to sign a service agreement with the Township to allow funding and assistance to the Village Associations in exchange for community-building opportunities for residents of The Woodlands Township. As stated in the agreement, the villages will be required to produce a minimum of one “Community Spirit” event per year and funds may not be used for donations, grants, scholarships or similar purposes. Additional services and requirements are also included in the agreement as they pertain to village elections, communication channels and facility use.
RECOMMENDATION:
Approve service agreements between the Village Associations and The Woodlands Township and authorize the President/General Manager to sign the agreements in connection therewith.
Attachments
Draft 2014 Village Association Service Agreement
Exhibit A (8 versions, one for each of the village associations)
CPVA req


    

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