Board of Directors Regular Meeting Agenda


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Meeting Date: 12/10/2015  

SUBJECT MATTER:
Receive, consider and act upon a review of a draft RFP for a Cultural Arts Center (as requested by Director Bass);
FISCAL IMPACT:
$250,000 from Economic Development Reserve approved as 2016 Budget Initiative
BACKGROUND:
The Township set aside $250,000 in the 2016 budget (Economic Development Reserve Funds) to conduct a feasibility study of a cultural arts facility that would potentially provide space for performing arts and more. The Township Board's Ad Hoc Economic Development Committee is in the process of reviewing and developing a Request for Proposal (RFP) for this study, to include some variation of the following objectives:
  1. Develop a community vision for the venue / what programming will be provided through the venue and who are the user groups / include community involvement opportunities in this process.
  2. Consider potential site locations within The Township and provide the pros and cons associated with each of the potential locations. 
  3. Determine the financial feasibility associated with facility capital costs and fundraising.
  4. Determine the revenues / operating costs associated with a facility.
  5. Consider potential organizational structures (such as public / private) that could be developed to operate a cultural arts facility.
  6. Consider the projected economic benefit  to the community / sales tax / hotel nights.
  7. Other criteria as determined by the Township Board.
The Township would be soliciting  firms through the RFP process that do this type of work on a fairly frequent basis. Rather than going into extensive detail in the RFP, the consultants should tell us how they will approach the project within the criteria established by the Township Board of Directors. 
 
The attached draft RFP is proposed to be presented to the Ad Hoc Economic Development Committee for review and recommendation (assuming that the continuation of the Ad Hoc Economic Development Committee is approved by the Board on December 10, 2015). Following the Economic Development Committee review and recommendation, a proposed RFP (as recommended by the committee) will be brought back to the Township Board for initial presentation at the January 27, 2016 meeting. The schedule is flexible so any additional time desired by the Board to review can easily be provided. 
 
The December 10 agenda item regarding the Cultural Arts RFP was requested by Director Bass as an opportunity to provide feedback to the Ad Hoc Economic Development Committee for their consideration in finalizing the RFP.
 
RECOMMENDATION:
Board to determine action.
Attachments
Cultural Arts Facility Draft RFP
Cultural Arts Feasibility Budget Initiative
Performing Arts Center (Additional Materials)


    

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