Board of Directors Regular Meeting Agenda


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Meeting Date: 12/10/2015  

SUBJECT MATTER:
Receive, consider and act upon the reconsideration of the proposed clock donation by the Rotary Club (as requested by Director Bass); 
FISCAL IMPACT:
The Rotary Club proposal provides that the Club will purchase and pay for the the clock and will pay the Township 100% of all other costs incurred for the installation of the clock at Town Green Park.  The current estimate is $3,000 for the construction of  the concrete pad and foundation, electricity, crane/lift and installation.
BACKGROUND:
Bill Friebel, Immediate Past President of the Rotary Club of The Woodlands and Julie Martineau, current President of the Rotary Club of The Woodlands, gave a PowerPoint presentation regarding a proposal to install a 16' foot four face clock at Town Green Park to commemorate Rotary's milestone 40th Anniversary.  The proposal provides that the Club will purchase and pay for the clock and will pay the Township 100% of all other costs incurred for the installation of the clock (Attachment B).  The Board was provided potential locations for the clock in Town Green Park (Attachment C) and a draft Construction and Donation Agreement (Attachment D)  
 
Board discussion followed.  The Board expressed concerns about having the Rotary Club emblem/logo  placed on the face of the clock.  Secretary Mike Bass moved to approve the Construction and Donation Agreement with the Rotary Club of The Woodlands without the Rotary International logo on the face of the clock.   Director Bass later modified his motion to approve the Agreement with the condition that all signage be placed at the base of the clock. 

The Rotary Club has submitted a request for an exception of the policy and reconsideration of the previous action to allow the clock to have the Rotary Cog logo on the clock faces (Attachment A).


 

RECOMMENDATION:
Board to determine course of action.
Attachments
Attachment A - Woodlands Rotary Club Clock Reconsideration Request
Attachment B - Rotary Clock Proposal
Attachment C - Proposed Clock Locations Town Green Park
Attachment D - Draft Construction and Donation Agreement Rotary Clock Town Green Park


    

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