Board of Directors Regular Meeting Agenda


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Meeting Date: 10/28/2015  

SUBJECT MATTER:
Receive, consider and act upon a new Transition Interlocal Agreement with the Brazos Transit District;
FISCAL IMPACT:
Services will continue to be funded through grants and user fees.
BACKGROUND:
The Township is a direct federal grant recipient and provides commuter park and ride services from three facilities located within The Woodlands Township. At the current time, the commuter bus service is provided through a contract with First Class Tours and the park and ride lot operations (maintenance, security, facility operations) is provided through the Brazos Transit District (BTD) and billed to the Township. The Township believes that the direct management of the park and ride facilities by the Township would provide the most cost effective operation.
 
The cost of park and ride service is fully funded through federal and state grants and user fees. The Research Forest and Sterling Ridge park and ride facilities are owned by BTD. The Sawdust park and ride facilities are owned by Montgomery County and currently leased to Brazos Transit.
 
The Township proposes to lease the park and ride facilities directly from BTD and Montgomery County. The Township would use either Township personnel or contract labor to operate the lots. First Class Tours, the present commuter bus operator, would continue to provide for full turn-key bus service. BTD would no longer be involved in direct operation of the park and ride lots as the Township would assume all park and ride lot services and management. The Woodlands Township would continue to fund the costs of maintenance and operations and commuter bus service through the user fees, state and federal grant funding. The transition is proposed to occur within 30 days after receiving final approval from Montgomery County and the District.  If approved, this action will provide the Township greater control over costs and quality of the operations for which the Township is already responsible.
 
There are four agreements contained within the Board October 28 agenda packet which deal with this matter. Because the items are interrelated, they are combined into a single memo for the Board packet.
 
  1. Extension of “existing” Interlocal Agreement with Brazos Transit District – The original term of this interlocal agreement with the BTD was October 1, 2012 through September 30, 2015. This agreement was recently extended through October 31, 2015, to allow completion of the new lease agreements. Additional extensions of 30 day increments is proposed, if and as needed, to complete the lease agreements for the park and ride facilities. 
  2. Transition Interlocal Agreement with Brazos Transit District – This interlocal agreement is a “new” agreement with BTD and will run concurrently with the BTD park and ride leases and the Montgomery County Sawdust park and ride lease. 
  3. Park and Ride Ground Lease with the Brazos Transit District – This lease provides the terms and conditions for the lease with the BTD for the Research Forest and Sterling Ridge park and ride lots. Per the terms of the lease, the Township would lease these facilities for an initial period of 10 years with an option for a 5 year renewal to continue to provide park and ride commuter service. Although the Township would be responsible for all operating costs of the facilities, these operating costs are expected to be funded by grants and user fees. 
  4. Park and Ride Lease with Montgomery County – This lease provides the terms and conditions of a lease with Montgomery County for the Sawdust park and ride lot. Per the terms of the lease, the Township would lease these facilities for an initial period of 10 years with an option for a 5 year renewal to continue to provide park and ride commuter service. Although the Township would be responsible for all operating costs of the facilities, these operating costs are expected to be funded by grants and user fees.

The Township has submitted the proposed agreements as outlined above to Montgomery County and the Brazos Transit District for their approval. 
RECOMMENDATION:
Authorize the President/General Manager to execute the attached Transition Interlocal Agreement with Brazos Transit District in substantially the form as attached.
Attachments
Transition Interlocal Agreement with the Brazos Transit District


    

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