Board of Directors Regular Meeting Agenda


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Meeting Date: 07/16/2015  

SUBJECT MATTER:
Receive, consider and act upon a Microsoft Enterprise Agreement to purchase Microsoft Office 365;
FISCAL IMPACT:
$61,665.60
BACKGROUND:
A Microsoft Enterprise Agreement/Software Assurance is a volume licensing package for organizations that have 250 or more computers. The three year agreement covers all software licensing and includes updates to the latest version of software.

The Township currently uses Microsoft Office 2010, Microsoft Exchange 2010 and Sharepoint 2007. The Township  hosts its Exchange e-mail servers through the cloud-provider Rackspace for disaster recovery and fault-tolerance at an annual cost of $49,544.88. The Township also self-hosts the Sharepoint 2007 Servers.

The Enterprise Agreement will license 422 users with Office 365, Microsoft Exchange and Microsoft Sharepoint. Microsoft Exchange and Microsoft Sharepoint will be hosted in the cloud, providing disaster recovery, fault-tolerance and increased storage-capacity.

Office365 also includes
  • Online Conferencing
  • Instant Messaging  and Skype connectivity
  • Enhanced file storage and sharing
  • Team Sites
  • Mobility
  • Advanced compliance tools

The Microsoft Enterprise Agreement for governments will be purchased through the Texas Department of Information Resources cooperative contract. The state has competitively bid the contract with the vendor SHI at an annual price of $61,655.60.
RECOMMENDATION:
Authorize the President/General Manager to execute the agreement.
Attachments
Attachment A


    

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