Board of Directors Regular Meeting Agenda


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Meeting Date: 11/13/2014  

SUBJECT MATTER:
Receive, consider and act upon award of bid for 2015 pool chemicals;
FISCAL IMPACT:
The estimated cost for chemicals projected to be used in 2015, using the lowest responsive bidder is $120,365. This amount is within the 2015 budget appropriations of $105,000 for chemicals in the Aquatic Operations division budget and a portion of the $151,700 Town Center Operations division budget for Waterway Square.
BACKGROUND:
The Woodlands Townships owns and operates fourteen (14) swimming pools, four (4) spraygrounds and the Fountains at Waterway Square. In addition, a fifth sprayground will be added in 2015 at the Village Green park. Operation of these facilities requires the application of chemicals to ensure safe water quality for users and compliance with applicable Texas State Codes. Progressive Commercial Aquatics was awarded the bid for 2014 and their current Service Agreement expires December 31, 2014.

A Request for Bids was advertised in The Villager on October 9, 2014, on The Woodlands Township web site and was direct mailed to three (3) known vendors of commercial aquatic chemicals. Bids were due October 23, 2014 and two (2) bids were submitted ( Attachment A  - Bid Tabulation and projected 2015 total annual cost based on chemicals used for the Township facilities in 2014). Progressive Commercial Aquatics  submitted the lowest bid (Attachment B - Submitted Bids). Progressive has supplied pool chemicals to the Township and Community Associations in the past and has been a reliable supplier.
RECOMMENDATION:
It is recommended to award the bid to supply swimming pool and fountain chemicals for 2015 to Progressive Commercial Aquatics and authorize the President/General Manger to execute a Service Agreement.
Attachments
Attachment A - Pool Chemical Bid Tabulation Summary
Attachment B - Pool Chemical Submitted Bids


    

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