Board of Directors Regular Meeting Agenda


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Meeting Date: 10/22/2014  

SUBJECT MATTER:
Receive, consider and act upon a Data Center Fiber Agreement;
FISCAL IMPACT:
$9,863.60 monthly service fee
BACKGROUND:
The Township currently maintains two data centers. The primary data center is located at Townhall. The 2014 budget approved the secondary data center located at the Central Fire Station. The installation is currently underway.
 
The Township’s mission critical applications will be replicated between the two data centers with the exception of the email system. The Township’s email system currently resides in the cloud.

The Township currently relies on a single Internet Service Provider and Fiber data line provider. This is recognized as a central point of failure. In the event the service provider is out of service, the Township will be unable to communicate between the primary and secondary data center; as well as the Internet.

The 2015 Information Technology Budget approved a second Internet service provider and data line provider between the Primary and Secondary Data Center for disaster recovery.

The two providers with existing infrastructure were TW Telecom and AT&T.

AT&T offered two 7.5 Gbps enterprise switch network ports connecting the two data centers as well as a 150 Mbps Internet access port at Townhall and a 50 Mbps Internet access port at the Central Fire Station Data Center.











AT&T Fiber Builds for the Data Center Service
Location Network Type Bandwidth Install Charge Monthly Charge
Townhall Data Center Switched Ethernet 7.5 Gbps $17,640.00 $7,584.36
Central Fire Station Data Center Switched Ethernet 7.5 Gbps $17,640.00 $7,584.36
Townhall Data Center Managed Internet Service 150 Mbps   $1,635.20
Central Fire Station Data Center Managed Internet Service 50 Mbps


Total: $35,280.00

$   700.22

Total: $17,504.14


















TW Telecom will provide fully redundant 150 Mbps Internet access at the Townhall data center, 50 Mbps  Internet access at the Central Fire Station data center; and two 6 Gbps enterprise switched network ports connecting the two data centers. This will provide an additional layer of redundancy and fault tolerance.

TW Telecom: Fiber Builds for the Data Center Service
Location Network Type Bandwidth Monthly Charge
Townhall Data Center Native LAN Layer 2 6 Gbps $3,842.40
Central Fire Station Data Center Native LAN Layer 2 6 Gbps $3,842.40
Townhall Data Center Ethernet Internet Access 150 Mbps $1,419.00
Central Fire Station Data Center Ethernet Internet Access 50 Mbps

Total:
$   759.80

$9,863.60

AT&T builds circuits in a linear configuration which does not provide true diversity for fault tolerance. TW Telecom builds in a ring topology which automatically provides diversity and fault tolerance.

TW Telecom was selected as the redundant Internet Service Provider and Fiber line provider via the Texas Department of Information Resources government purchasing plan for $9,863.60 per month for a thirty-six month term.

Construction of the fiber lines between the two data centers can take up to ninety days. This agreement will initiate construction before 2015. No monies will be collected until completion in Q1 of 2015 in order to have services up and running well before the 2015 hurricane season.


RECOMMENDATION:
Authorize the President/General Manager to execute the agreement with TW Telecom.
Attachments
TWTelecomFiber
ATT Pricing


    

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