Board of Directors Regular Meeting Agenda


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Meeting Date: 11/20/2013  

SUBJECT MATTER:

Receive, consider and act upon an award of bid for swimming pool re-plastering and deck re-surfacing for Rob Fleming Aquatic Center;

FISCAL IMPACT:
The 2014 Capital Improvement Budget allocates  $66,700 for the re-plastering of the pool and $60,000 to resurface the pool deck at Rob Fleming Aquatic Center, for a total available for the project of $126,700.  The lowest bid received is from Hancock Pool Services at a total price of $232,770. The budget  was based upon the square foot unit costs  from past projects awarded for the re-plastering of Forestgate Park pool and the resurfacing of the pool deck at Cranebrook Park pool. The increase in cost for this project from the past projects could be due in part to construction costs rising  due to the growth of the Houston/Woodlands  market, and, because of the size of Rob Fleming pool, the number of crews needed to re-plaster the pool in one day to ensure a uniform look,  and because of the additional work needed beyond a standard pool plaster renovation (pool tiles, joint repairs, etc.). The additional funding of $106,070 needed for this project is available from positive variances in several completed 2013 Aquatic Facility Improvements and Playground Improvements that can be carried forward to 2014. (Attachment A).
BACKGROUND:
This project to be completed in 2014 involves two scopes: re-plastering the pool shell (Project A) and the resurfacing of the non-slip cool decking (Project B). Rob Fleming Aquatic Center opened in 2008 in the Village of Creekside Park. The industry standard for pool plaster replacement is every seven to 10 years due to regular wear and tear. This pool is at the minimum number of years threshold due to the very high use levels - attendance - averaging 55,000 per year;, and due to the additional water treatment chemicals required to manage this type of facility with large attendance. The pool shell has a number of cracks, rebar staining,and rough spots. The pool deck surfacing is flaking and chipping from the wear and tear of the high use of the facility.

A Request for Bids was advertised in The Villager on October 17, on The Woodlands Township web site and was direct mailed to three  vendors. There was a mandatory pre-bid meeting that three contractors attended and bids were due on November 4. Three bids were submitted (Attachment B - Bid Summary & Attachment C). Hancock Pool Services, Inc. submitted the lowest bid for both Project A and Project B and staff has reviewed their references which were returned with satisfactory comments. Hancock Pool Services has completed work for The Woodlands Township in the past and has done a satisfactory job.
RECOMMENDATION:
Award Hancock Pool Services, Inc. the bid to re-plaster the pool and resurface the deck at Rob Fleming Aquatic Center, in the amount of $232,770.00 using postive variances from completed 2013 capital projects and the 2014 Capital Project allocation for this project and authorize the President/General Manager to execute a construction agreement.
Attachments
Attachment A - RFAC Award of Bid Source of Additional Funding
Attachment B - Rob Fleming Pool Bid Summary
Attachment C - Rob Fleming Pool All Bids


    

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