Board of Directors Regular Meeting Agenda


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Meeting Date: 06/19/2014  

SUBJECT MATTER:
Receive, consider and act upon a Special Event Permit for the Heart Walk;

FISCAL IMPACT:
The facility reservation fee related to this event will be $200.
BACKGROUND:
A Special Event Permit Application has been received: Montgomery County Heart Walk  (Attachment A)

Date:
November 1, 2014. No other race/walk events in the Village of Panther Creek or Research Forest are known to occur on this date, however there is a walk in the Town Center area and at Rob Fleming.
Description: A walk from starting at Northshore Park, on to Lakeside Boulevard to Research Forest, to Technology Forest, down New Trails, across Lake Woodlands and back to the Park.
Location: Lake Woodlands, Northeast Panther Creek and Research Forest
Number of years: 3rd year – using the same park & route.
Area Impacted: Research Forest Area, Village of Panther Creek.
Known events at Park / Community: Ten for Texas is three weeks prior to this event. There are two walks, one in the Town Center and one in Creekside Park on this date.
Time: 8:00 a.m. to 12:00 p.m.
Anticipated Attendance: 1,200
Traffic Control Plan: Not required – event is limited to pathways only. See application for communication with Montgomery County.

Attachment B includes all events that are classified as Special Events per the Special Event Policy & Procedures for the months of September-November 2014, some of which do not require Board approval per the Policy. Attachment C includes all events at Northshore Park during the months of October and November 2014. No events are currently scheduled at Northshore for the month of December 2014.
RECOMMENDATION:

As the Heart Walk event is not known to have a negative impact to the community or immediate neighborhoods, and it has occurred in the past with no known issues, it is recommended to approve the Special Event Permit Application as presented.
Attachments
Attachment A - Special Event Permit Application Heart Walk
Attachment B - Special Event Permit Application - Heart Walk: Event Calendar
Attachment C - Special Event Permit Application Heart Walk - Northshore Calendar


    

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