Board of Directors Regular Meeting Agenda


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Meeting Date: 06/19/2014  

SUBJECT MATTER:
Receive, consider and act upon a Venue Sponsorship Agreement with YMCA for the Dragon Boat Races Team Challenge;
FISCAL IMPACT:
Per the terms of the proposed agreement, The Woodlands Township would provide the use of Northshore Park for four days (Thursday-Sunday) at no cost, in-kind services including a WFD chase boat with crew, tables/chairs, restroom servicing and staff to assist in the set-up and take down of the tents and tables. The  estimated value of the Township's  contribution is $11,511, of which $4,800 is the value of the park reservation fees.  In turn, the Township is designated as the Venue Sponsorship by the YMCA. Sponsorship includes listing the Township’s name prominently throughout advertising mediums and two complimentary team entries.
 
BACKGROUND:
In 2012, the Board approved a Venue Sponsorship Agreement with the YMCA for the Dragon Boat Race Team Challenge that provided the use of Northshore Park on Thursday through Sunday. That agreement has expired and now, due to the success of last's year's event,  the YMCA is requesting to add an additional bracket on Thursday morning, to allow more teams to participate.  In order to accommodate the set-up time needed for the additional bracket, the YMCA will need to set up on Wednesday afternoon - reserving the park an additional 1/2 day (Attachment A).

A new Venue Sponsorship Agreement has been prepared (Attachment B).  All terms of the new agreement are the same as the previous agreement, except for the additional day of park use and a term of three years.  
 
Similar venue sponsorship agreements have been executed in the past by the Board for events such as The Woodlands Marathon, MH Ironman Texas, Friday Night Lights, Nike South and Nike Team Nationals.

RECOMMENDATION:
Authorize the President/General Manager to execute the Venue Sponsorship Agreement with the South Montgomery County YMCA  to include Wednesdays for a term of three years. 
Attachments
Attachment A - YMCA Letter of Request Dragon Boat Races
Attachment B - Venue Sponsorship Agreement YMCA Dragon Boat Races


    

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