Board of Directors Regular Meeting Agenda


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Meeting Date: 06/19/2014  

SUBJECT MATTER:
Receive, consider and act upon Board Meeting Calendar changes for 2014;
FISCAL IMPACT:
BACKGROUND:
In November 2013, the Board approved the regular calendar for Board meetings, including a Town Hall meeting in July. In January 2014, the Board approved a calendar for budget meetings and public hearings related to the 2015 budget and 2014 property tax rate. At the Strategic Planning meeting on June 2, 2014, the Board indicated that the Town Hall meeting previously approved for July 23, 2014 should be eliminated as the timing of the Town Hall meeting does not provide the Board adequate time to review the budget prior to it being presented to the public. Instead, a public presentation of the 2015 budget will occur during the regularly scheduled Board meeting on Wednesday, August 27, 2014 prior to the adoption of the budget and property tax rate.

In addition to eliminating the Town Hall meeting, other revisions to the budget calendar are required. On June 3, 2014, staff received a letter from Mr. J.R. Moore, Jr.’s office stating that the final effective and rollback tax rates will be calculated between July 25 and 29. Therefore, the Township cannot expect to receive its final effective tax rate from the tax assessor until July 30, which is after the final budget workshop (July 28) on the budget calendar previously adopted by the Board. Accordingly, the budget calendar needs to be revised to move the last budget workshop meeting to a date subsequent to July 30. This change also impacts the proposed dates for the public hearings, if such hearings are required.

The following schedule shows the currently scheduled meetings and proposed revisions for the remainder of 2014. The schedule includes all regular Board meetings, budget workshops and the remaining planning session.

All regular Board meetings and budget meetings will be held at the Township Town Hall building located at 2801 Technology Forest Boulevard.

Date Time Meeting Note
Thursday, July 17, 2014 9 a.m. Regular Board Meeting  
Tuesday, July 22 8:30 a.m. Budget Workshop #1  
Wednesday, July 23 5 p.m.
6 p.m.
Regular Board Meeting Revert regular meeting time
Wednesday, July 23 7 p.m. Town Hall Meeting - budget presentation Cancelled
Thursday, July 24 8:30 a.m. Budget Workshop #2  
Friday, July 25 8:30 a.m. Budget Workshop #3  
Monday, July 28 8:30 a.m. Budget Workshop #4 (only if needed) Rescheduled
Tuesday, August 5 8:30 a.m. Budget Workshop #4 New date / no longer “optional”
Monday, August 11 6 p.m. Public Hearing #1 (if required)1 Rescheduled
Thursday, August 14 6 p.m. Public Hearing #2 (if required) 1 Rescheduled
Monday, August 18 6 p.m. Public Hearing #1 (if required) 1 New date
Thursday, August 21, 2014 9 a.m. Regular Board Meeting  
Thursday, August 21, 2014 6 p.m. Public Hearing #2 (if required) 1 New date
Wednesday, August 27 6 p.m. Regular Board Meeting - adopt 2015 budget and 2014 property tax rate  
Thursday, September 18, 2014² 9 a.m. Regular Board Meeting  
Thursday, September 18, 2014² 11 a.m. Board Planning Session  
Wednesday, September 24, 2014 6 p.m. Regular Board Meeting  
Thursday, October 16, 2014 9 a.m. Regular Board Meeting  
Wednesday, October 22, 2014 6 p.m. Regular Board Meeting  
Thursday, November 13, 2014³ 9 a.m. Board Meeting to Canvass Election Results  
Wednesday, November 19, 2014³ 6 p.m. Regular Board Meeting – Seat Directors and Elect Officers  
Thursday, December 11, 2014 9 a.m. Regular Board Meeting  

1 Truth-in-Taxation laws require two public hearings on the property tax rate if the proposed rate is higher than the effective tax rate or rollback rate, whichever is lower.
 
2 Board Planning Retreats are proposed for the afternoon of the Thursday meeting day, in February, May and September each year.
 
3 In November, the Board must canvass election results within the 8th to 11th day after the election (November 12-17, 2014). A special meeting for this purpose is scheduled for Thursday, November 13 at 9 a.m. The new Board will be seated and elect officers at a consolidated November Board meeting on Wednesday, November 19 at 6 p.m.

RECOMMENDATION:
Approve the revised dates for budget meetings and public hearings related to the 2015 budget and 2014 property tax rate, and the associated changes to the regular Board meeting calendar for 2014.

    

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