Board of Directors Regular Meeting Agenda


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Meeting Date: 10/26/2016  

SUBJECT MATTER:
Receive, consider and act upon an award of bid for the development of a trail in Shadowbend Park C-2016-0083;
FISCAL IMPACT:
There is $130,000  allocated in the 2016 Capital Improvement Budget for the Shadowbend Park Trail project.  The lowest responsive bidder was from McKenna Contracting  with a bid of $134,032.  The variance  of $4,032 can be covered by positive variances from already completed 2016 capital projects.
BACKGROUND:
Shadowbend Park underwent a major renovation which was finished in the summer of 2014. One of the projects that was eliminated from the scope of work, due to funding and time delays in acquiring rights to construct the trail within the drainage easement was the addition of a natural surface trail at the park along the drainage ditch. Currently, people use the ditch for jogging and walking and the goal of this project would be to formalize this path. 
 
The trail is currently envisioned similar to the trail that was installed at Bear Branch Park and would run along the ditch and connect with the internal pathway system in the park and to the trails on Shadowbend. The trail would be built with a four inch base of crushed concrete and a four inch level of decomposed granite.  At the Board’s September 22, 2016 meeting the necessary agreements with MUD 47 and The Woodlands Development Company were approved as a significant portion of this trail will not be built on Township owned property.
 
A request for bids was developed for the construction of a decomposed granite trail.  This bid was advertised in the Villager (October 6, 2016), posted on The Woodlands Township website and was directly e-mailed to four (4) contractors. Bids were due on October 18, 2016 and nines (9) bids were received. The lowest responsive bidder was McKenna Contracting at a total cost of $134,032 The Woodlands Township has worked with this contract before and has no concerns about this vendor (Attachment A).





 
RNB BrightView  LMC Division III Texas Wall & Landscape McKenna Mobill ECB Piper    Whitney
 $253,000   $211,635.00  $238,991   $154,625    $305,000  $134,032   $178,280   $370,000  $248,408 
RECOMMENDATION:
Award the bid for the development of a trail at Shadowbend Park to McKenna Contracting and authorize the President/General Manager to execute a construction contract as approved to form by the Township Attorney. 
Attachments
Attachment A - Shadowbend Park Trail Bid Tabulation Summary


    

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