Board of Directors Regular Meeting Agenda


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Meeting Date: 01/27/2016  

SUBJECT MATTER:
Receive, consider and act upon an award of bid for Gosling Sportfield shade structures;
FISCAL IMPACT:

$500,000 is allocated in the 2016 Capital Improvement budget for site improvements to the Gosling Sportfields inclusive of shade structures or awnings.  This award of bid  utilizes Buy Board contract pricing from USA Shade Structures  which totals $135,687. The remainder of the Capital Budget, or a portion therefore, will be used to fund additional site improvements at the sportsfields.
BACKGROUND:
The funding for site improvements  for the Gosling Sportfields will provide site amenities including but not limited to: player and spectator shade structures and awnings, spectator bleachers, park signage, safety fencing, etc.  These additions will enhance the overall park with site amenities that are similar to those in other sportfields and community facilities.  The remaining amenities are anticipated to be procured through the President/General Manager’s purchasing authority.
 
This part of the project includes awnings to provide shade and shelter for players and spectators at the facility.  Plans call for eight (8) small full cantilever, one (1) T cantilever, three (3) large full cantilever and one (1) joined full cantilever structures.  Similar structures can be found in the park system at Bear Branch Sportsfields (Fields 3, and 7) and at the Parks, Recreation and Environmental Services Campus.  In addition, many of the fabric structures in the park system have USA Shade fabric (Falconwing Pool, Lakeside Pool, Harper’s Landing Pool, etc.).
 
As past awnings were provided by USA Shade and they have been found to be a high quality vendor with a reliable and long lasting product, pricing was obtained through the Buy Board contract.  Upon review of past awning projects, the contract price  consistent with those  installed in the past.  Using Buy Board affords The Township the ability to obtain specific products with established price structures competitively bid through Buy Board. 
 
 
RECOMMENDATION:

Award the Bid to USA Shade, through  Buy Board purchasing contract (#423-13), for shade structures awnings at Gosling Sportfields and authorize the President/General Manager to execute a construction agreement.
Attachments
Attachment A - Gosling Sportsfield Awnngs Location Map
Attachment B Gosling Sportsfield Awnings Buy Board


    

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