Board of Directors Regular Meeting Agenda


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Meeting Date: 01/27/2016  

SUBJECT MATTER:
Receive, consider and act upon an award of bid for replaster and deck refurbishment for the swimming pools at Lakeside Park and Windvale Park; 
FISCAL IMPACT:
$187,000.00 is allocated in the 2016 Capital Improvement budget for this project. The lowest responsive bid was received from  Progressive Commercial Aquatics for $148,127.00.
 
BACKGROUND:
Routine swimming pool repair and maintenance is funded through the Township's Capital  Reserve Fund per the schedule established in the Reserve Study for the long term repair and replacement of capital assets.  The Study identified the pools at Lakeside Park and Windvale Park for pool re-plastering and deck refurbishment and the projects include updates to comply with current Swimming Pool Codes. 

Request for Bids was advertised on The Woodlands Township website on December 8, 2015 and in The Woodlands Villager on December 10 and 17, 2015.  Additionally, notices were provided  to five former and prospective bidders. A mandatory pre-bid meeting was conducted on December 18  with seven (7) contractors in attendance. Questions for clarifications were due on December 28, 2015 and one (1) addendum was issued as a result of these submissions and the new HB1295 vendor requirements. Bids were due on January 4, 2016.  

Five (5) completed bids were submitted (Attachment A), all from contractors who attended the mandatory pre-bid meeting.  A Bid Tabulation Summary has been prepared (Attachment B).

The Bid Specifications were structured to provide the Township flexibility in selection of projects and/or contractors: Project A (Plaster both pools); Project B (Deck-both pools);  and Project C (Plaster and Deck-both pools).  The lowest total price and most advantageous to the Township is to award Progressive Commercial Aquatics for both Project A- $74,800.00 and for Project B-$73,327.00, for a total price of $148,127.00.

Progressive has a long successful work history completing similar projects for the Township including most recently the Shadowbend Pool renovation in 2014 (as the plaster subcontractor for the major park renovation project), and at Forestgate and Cranebrook Pools in 2013 for pool plaster and deck coating, respectively. Their work was completed in a satisfactory manner in each instance.
RECOMMENDATION:

Award Progressive Commercial Aquatics, Inc., the bid for replaster and deck refurbishment for Lakeside and Windvale Pools in the amount of $148,127,00 and authorize the President/General Manager to execute any construction agreement as deemed necessary by the Township Attorney.

Attachments
Bid tabulation


    

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