Common Council Regular Meeting - Includes Action Items


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  Agenda Item No. H.1.e.       
Meeting Date: 09/07/2021  
Item Requested By: Dawn Bender
Staff Contact: Herschel Workman
Contact Phone Number: 928-668-0555  
Type of Agenda Item: Consent, Includes Contract Agreement, New Business
STRATEGIC PLAN
This project addresses the below Priority Area(s) and relates to the listed Specific Initiative(s):
Not Applicable
 
Effect of Yes or No Votes:
A "yes" vote will approve a contract with Norwood Equipment LLC through a Sourcewell cooperative contract for the purchase of a vactor truck.

A "no" vote will not approve the purchase of a vactor truck.

AGENDA ITEM:
Consideration and Action Regarding Approving A Cooperative Purchasing Contract with Norwood Equipment, LLC for the Purchase of a Vactor Truck in the Amount of $284,427.00 in Accordance with the Terms and Conditions Submitted to Sourcewell in Contract #122017-FSC-2 - Herschel Workman, Public Services Director
BACKGROUND INFORMATION:
Through the budget process, staff determined that it would be more beneficial to the Town to purchase a vactor truck instead of renting the services of a vactor truck when the need arises. The vactor truck will be used by several departments to clean sewer mains, culverts and hydro-excavation. This purchase will be split between streets, both water systems and both wastewater systems,
SUGGESTED MOTION:
I move to approve and authorize the Mayor to execute a cooperative purchasing contract with Norwood Equipment, LLC for the purchase of a vactor truck in the amount of $284,427.00 in accordance with the terms and conditions submitted to Sourcewell in contract #122017-FSC-2.

Fiscal Impact
Total Funding Request: $284,427.00
Is it Included in the Budget Yes/No: Yes -90908
GL Account #: 300/500/501/530/531
One-Time Expenditure of Funds Yes/No: Yes
Amount of Annual Expenditure of Funds: N/A
Is Quote/Bid Information Included Yes/No: Yes
Attachments
Briding Agreement - Vactor Truck
Sewer Vacuum RFP
Sourcewell Contract Information
Vactor Quote
Vactor Truck Specs
Sourcewell Dealer Letter
NJPA to Sourcewell Name

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Form Review
Form Started By: Dawn Bender Started On: 07/21/2021 03:27 PM
Final Approval Date: 08/09/2021

    

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