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  Agenda Item No. H.1.f.       
Meeting Date: 09/08/2020  
Item Requested By: Dawn Bender
Staff Contact: Herschel Workman
Contact Phone Number: 9286680555  
Type of Agenda Item: Consent, Includes Contract Agreement, New Business
STRATEGIC PLAN
This project addresses the below Priority Area(s) and relates to the listed Specific Initiative(s):
Not Applicable
 
Effect of Yes or No Votes:
A "yes" vote will approve a contract with Cactus Asphalt for the Pavement Preservation Plans for Fiscal Year 2020/2021.

A "no" vote will decline the pavement preservation contract and no street pavement project will be completed at this time.

AGENDA ITEM:
Consider Approving and Authorizing the Mayor to Execute a Cooperative Purchase Contract with Cactus Asphalt for Pavement Preservation and Repair Services in an amount not to exceed $200,000 in Accordance with the Terms and Conditions submitted to Pinal County Department of Public Works Job Order Contract No. 175923 - Herschel Workman, Public Services Director
BACKGROUND INFORMATION:
Staff is requesting the award of a contract to Cactus Asphalt for the fiscal year 2020/2021 Pavement Preservation Project. The scope of this contract is for S. Mariposa, S. Los Altos, and S. Vulture Mine Road per the attached quote.

The quote is in the amount of $182,052.80 but staff is asking for approval not to exceed $200,000 in the event of change orders or additional work deemed necessary during the project. The quotation and bid requirements will be satisfied utilizing an executed Job Order Contract (JOC)  #175923 between Cactus Asphalt and Pinal County for Asphalt and Maintenance and Repair Services.
SUGGESTED MOTION:
I move to approve authorizing the Mayor to execute a Cooperative Purchase Contract with Cactus Asphalt for Pavement Preservation and Repair Services in an amount not to exceed $200,000 in accordance with the terms and conditions submitted to Pinal County Department of Public Works Job Order Contract No. 175923.

Fiscal Impact
Total Funding Request: $200,000.00
Is it Included in the Budget Yes/No: Yes
GL Account #: 300-60605
One-Time Expenditure of Funds Yes/No: Yes
Amount of Annual Expenditure of Funds: N/A
Is Quote/Bid Information Included Yes/No: Yes
Attachments
Contract Cactus Asphalt
Pinal County ROQ
Pinal County ROQ Addendum 1
Pinal County ROQ Addendum 2
Pinal County ROQ Addendum 3
Cactus Asphalt A&A
Exhibit B - Cactus quote

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Form Review
Form Started By: Dawn Bender Started On: 08/24/2020 10:35 AM
Final Approval Date: 08/31/2020

    

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