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  Agenda Item No. H.1.c.       
Meeting Date: 06/15/2020  
Item Requested By: Dawn Bender
Staff Contact: Herschel Workman
Contact Phone Number: 9286680555  
Type of Agenda Item: Consent, Includes Contract Agreement, New Business
STRATEGIC PLAN
This project addresses the below Priority Area(s) and relates to the listed Specific Initiative(s):
Not Applicable

AGENDA ITEM:
Consider Approving and Authorizing the Mayor to Execute an Amendment to the Cooperative Purchasing Contract with General Acrylics, Inc. for the New Tennis Court by Extending the End Date of the Contract to August 31, 2020 and Approving the Already Approved Funding from General Fund Contingency to the Project in Fiscal Year 2020/2021 in the Amount of $43,869.00 - Herschel Workman, Public Services Director
BACKGROUND INFORMATION:
On May 18, 2020 Council approved a contract with General Acrylics, Inc. in the amount of $125,339.95 for the construction of a new tennis court at Sunset Park. After informing the contractor of the contract approval, they could not get this project on their schedule with enough time to finish the project in the current fiscal year ending June 30, 2020, the end date of the current contract.

Staff is requesting approval to amend the Cooperative Purchasing Contract to extend its end date to August 31, 2020. Due to extending the project into the next fiscal year, funds not spent in the current fiscal year will automatically be placed in general fund contingency from this project line. It cannot be added to the already published draft budget. For that reason, staff also needs to request that $43,869.00 of these funds (35% of the project), already approved by Council, be moved back out of general fund contingency into the project to spend on the completion of the project next fiscal year. These funds are already approved completely in this fiscal year's budget, but we are not able to complete this project this fiscal year, so we need to have the unused funds moved to the project in next fiscal year's budget. There are no new costs.
SUGGESTED MOTION:
I move to approve and authorize the Mayor to Execute an amendment to the Cooperative Purchasing Contract with General Acrylics, Inc. for the new tennis court by extending the end date of the contract to August 31, 2020 and approving the already approved funding from General Fund Contingency to the project in Fiscal Year 2020/2021 in the amount of $43,869.00
Attachments
General Acrylics Contract Amendment
Original Contract

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Form Review
Form Started By: Dawn Bender Started On: 06/03/2020 02:49 PM
Final Approval Date: 06/08/2020

    

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