Common Council Regular Meeting - Includes Action Items


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  Agenda Item No. G.1.f.       
Meeting Date: 10/18/2021  
Item Requested By: Dawn Bender
Staff Contact: Herschel Workman
Contact Phone Number: 928-668-0555  
Type of Agenda Item: Consent, Includes Contract Agreement, New Business
STRATEGIC PLAN
This project addresses the below Priority Area(s) and relates to the listed Specific Initiative(s):
Not Applicable
 
Effect of Yes or No Votes:
A "yes" vote will allow the use of Sanitation Capital Reserve funds and approve the purchase of a new refuse truck.

A "no" vote will not allow the use of Sanitation Capital Reserve funds and will not allow the purchase of a new refuse truck.

AGENDA ITEM:
Consideration and Action Regarding Approving a Cooperative Purchasing Contract with Rush Truck Centers for the Purchase of a 2023 Peterbilt 520 Refuse Truck for $348,830.19 with total expenditures not to exceed $350,000 in Accordance with the Terms and Conditions submitted to the Houston-Galveston Area Council (H-GAC) in Contract Number HT06-20 for the Purchase from the Sanitation Capital Reserve Funds - Herschel Workman, Public Services Director
BACKGROUND INFORMATION:
This truck was originally slated for the current fiscal year. During budget meetings, it was decided to put off the purchase for a year. We are currently having many maintenance issues with the older trucks we are utilizing for the routes and staff feels it would be best to order this truck now in light of the long lead time to receive it.

Staff is requesting Council authorize funds for the purchase from the Sanitation Capital Reserve to order a new sanitation refuse truck.  Even with ordering it now, the lead time to receive would be August or September of next year. That is how long it is taking to complete the build. Also, in light of the rising cost of steel, we have the advantage to lock in the price now.

Staff would like authorization to purchase this truck utilizing the Houston-Galveston Area Council cooperative purchase contract number HT06-20, which is valid until May 31, 2022, for $348,830.19 and total expenditures not to exceed $350,000.
SUGGESTED MOTION:
I move to approve and authorize the Mayor to execute a Cooperative Purchasing Contract with Rush Truck Centers for the purchase of a 2023 Peterbilt 520 Refuse Truck for $348,830.19 with total expenditures not to exceed $350,000 in accordance with the terms and conditions submitted to the Houston-Galveston Area Council (H-GAC) in Contract Number HT06-20 for the purchase of refuse vehicles from the Sanitation Capital Reserve Funds.

Fiscal Impact
Total Funding Request: $350,000
Is it Included in the Budget Yes/No: No
GL Account #: 520-90908
One-Time Expenditure of Funds Yes/No: Yes
Amount of Annual Expenditure of Funds: N/A
Is Quote/Bid Information Included Yes/No: Yes
Attachments
Rush Truck Center Contract
H-GAC Contract
Rush Quote

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Form Review
Form Started By: Dawn Bender Started On: 10/06/2021 09:20 AM
Final Approval Date: 10/11/2021

    

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