Common Council Regular Meeting - Includes Action Items


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  Agenda Item No. G.1.e.       
Meeting Date: 10/18/2021  
Item Requested By: Todd Wallace
Staff Contact: Todd Wallace
Contact Phone Number: 928-668-0523  
Type of Agenda Item: Consent, Includes Contract Agreement, New Business
STRATEGIC PLAN
This project addresses the below Priority Area(s) and relates to the listed Specific Initiative(s):
PUBLIC SAFETY
  • Continue efforts to modernize radio communications infrastructure and develop capital replacement plans to ensure resources remain current.
Effect of Yes or No Votes:
A "yes" vote will approve the purchase of a 175kW and 275kW generator from Cummins.

A "no" vote will not approve the purchase of a 175kW and 275kW generator from Cummins.

AGENDA ITEM:
Consideration and Action Regarding Approving a Cooperative Purchasing Contract with Cummins, Inc for the Purchase of a 175kW and 275kW Generator in the Amount of $201,439 in Accordance with the Terms and Conditions Submitted to Sourcewell in Contract No.120617-CMM - Todd Wallace, Project Manager
BACKGROUND INFORMATION:
Town Council has approved the Motorola Solutions and Willmeng proposals as they relate to the Public Safety Communications Project at the Wickenburg Police Station. This project requires a 175kW backup generator. Due to significant cost savings, the Town has opted to purchase the generator directly from Cummins using a Cooperative Purchasing Agreement with Sourcewell. Further, the Town has need of a 275kW mobile generator to use for backup power at various Town well sites. By combining the purchase of these two generators, the Town will realize a savings of $8,182.

We will be purchasing both of these generators, not renting them. The word standby-rental is used in the description because it is a mobile unit that is used by some companies as a standby generator or as a rental generator.
SUGGESTED MOTION:
I move to approve and authorize the Mayor to execute a Cooperative Purchasing Contract with Cummins, Inc for the purchase of one 175kW generator and one 275kW mobile generator in the amount of $201,439 in accordance with the terms and conditions submitted to Sourcewell in contract No. 120617-CMM.

Fiscal Impact
Total Funding Request: $59,792
Is it Included in the Budget Yes/No: Yes
GL Account #: 700-90943
One-Time Expenditure of Funds Yes/No: Yes
Amount of Annual Expenditure of Funds: n/a
Is Quote/Bid Information Included Yes/No: Yes
 
Total Funding Request: $141,647
Is it Included in the Budget Yes/No: Yes
GL Account #: 500-90910
One-Time Expenditure of Funds Yes/No: Yes
Amount of Annual Expenditure of Funds: n/a
Is Quote/Bid Information Included Yes/No: Yes
Attachments
Cummins - Bridging Agreement
Exhibit A - Sourcewell/NJPA RFP
Exhibit A - Cummins Contracts with Sourcewell
Exhibit B - 175kW Generator
Exhibit B - 275kW Generator
Sourcewell Name Change

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Form Review
Form Started By: Todd Wallace Started On: 10/05/2021 10:21 AM
Final Approval Date: 10/11/2021

    

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