Common Council Regular Meeting - Includes Action Items


Print

Return to the Search Page Return to the Agenda
  Agenda Item No. G.3.       
Meeting Date: 10/04/2021  
Item Requested By: Todd Wallace
Staff Contact: Todd Wallace
Contact Phone Number: 928-668-0523  
Type of Agenda Item: Presentation w/Action, Includes Contract Agreement, New Business
STRATEGIC PLAN
This project addresses the below Priority Area(s) and relates to the listed Specific Initiative(s):
PUBLIC SAFETY
  • Develop plans and identify funding streams for new public safety facilities, including a police headquarters and second fire station, that incorporate shared uses and serve as community gathering places.
  • Continue efforts to modernize radio communications infrastructure and develop capital replacement plans to ensure resources remain current.
Effect of Yes or No Votes:
A "yes" vote will approve issuance of a job order pursuant to the Town's cooperative purchasing contract with Willmeng for the construction of PD Building Phase II.

A "no" vote will not approve a job order pursuant to the Town's cooperative purchasing contract with Willmeng for the construction of PD Building Phase II.

AGENDA ITEM:
Presentation and Possible Action Regarding (1) Combining the Public Safety Communications Project with the PD Building Phase II into one budget totaling $2,700,000 and adding $196,945 from the general fund contingency to create a total budget of $2,896,945 and (2) Approval of a Job Order Authorization pursuant to the Cooperative Purchase Contract with Willmeng Construction, Inc. dated June 8, 2021, to Provide Design and Construction Services in an amount not to exceed $1,126,263.56 in Accordance with the Terms and Conditions submitted to the City of Peoria in Job Order Contract Number P19-0034B - Todd Wallace, Project Manager
BACKGROUND INFORMATION:
At the direction of Council, the Town of Wickenburg entered into an IGA with the Regional Wireless Cooperative Network (RWC) in order to provide reliable Public Safety Communications to the town. As a result of this agreement, the town is required to upgrade our police station facilities to accommodate the new 911 call center equipment and staff.  Town staff has received a proposal and has selected Willmeng Construction as the preferred firm utilizing a Job Order Contract through the City of Peoria identified as number P19-0034B.

Willmeng Construction has demonstrated their years of experience and knowledge in designing and building public safety facilities for both Police and Fire Stations. The new PD Building Phase II construction of a 911 service center at the Wickenburg Police Station, will provide the town with a state-of-the-art public safety communication's system. In an effort to maximize efficiencies and reduce project costs, staff has removed certain items from the Public Safety Communications project (Motorola) and added some to the PD Building Phase II project (Willmeng) and also elected to procure some items totaling $478,607 directly. This blending of work has effectively combined two CIP budgets and has resulted in overall cost savings to the town. The combined original budgets total $2,700,000. However, due to significant increases in the cost of materials and labor, the total estimate for the combined projects is $2,896,945, a difference of $196,945 which needs to come from General Fund Contingency.
SUGGESTED MOTION:
I move to combine the Public Safety Communications Project with the PD Building Phase II into one budget totaling $2,700,000 and transfer $196,945 from the general fund contingency to create a total budget of $2,896,945 and to approve and authorize the Mayor to execute a Job Order Authorization pursuant to the Cooperative Purchasing Contract with Willmeng Construction, Inc in the amount of $1,126,263.56.

Fiscal Impact
Total Funding Request: $1,126,263.56
Is it Included in the Budget Yes/No: Yes
GL Account #: 700-90943
One-Time Expenditure of Funds Yes/No: Yes
Amount of Annual Expenditure of Funds: n/a
Is Quote/Bid Information Included Yes/No: Yes
 
Total Funding Request: $196,945
Is it Included in the Budget Yes/No: No
GL Account #: 10095100 to 70090943
One-Time Expenditure of Funds Yes/No: Yes
Amount of Annual Expenditure of Funds: N/A
Is Quote/Bid Information Included Yes/No: Yes
Attachments
Willmeng Job Order PD Phase 2
Willmeng Proposal PD Phase 2
Willmeng Bridging Contract PD Phase 2
Willmeng Peoria Extension until June 2022
Presentation

<
Form Review
Form Started By: Todd Wallace Started On: 09/22/2021 08:44 AM
Final Approval Date: 09/28/2021

    

Level double AA conformance,
                W3C WAI Web Content Accessibility Guidelines 2.0

AgendaQuick ©2005 - 2021 Destiny Software Inc. All Rights Reserved.