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City Council Meeting Minutes
Monday, June 15, 2020
             
CALL TO ORDER
             
Mayor Suzanne Weber called to order the meeting of the common Council of the City of Tillamook at 7:00 PM.
             
PLEDGE OF ALLEGIANCE
             
The Mayor led the Council, staff, and guests assembled in the Pledge of Allegiance to the Flag of the United States of America.
             
ROLL CALL
Present: Mayor Suzanne Weber; Councilor Jorge Rios; Councilor Rebekah Hopkins; Councilor Aaron Burris; Councilor John Sandusky; Councilor Doug Henson
Absent: Councilor Brian Reynolds
Staff Present: Paul Wyntergreen, City Manager; Jamy Christensen, Finance Manager; Ukiah Hawkins, City Recorder
Attendees: Ofc. Tim Saddler, Police Officer; Family and friends of Officer Saddler
             
INDUCTION CEREMONY
             
1. Induction Ceremony of Ofc. Tim Saddler
             
City Recorder Ukiah Hawkins read the induction ceremony.

Mayor Suzanne Weber greeted Officer Tim Saddler as the newest member of the Police Department for the City of Tillamook.
             
PUBLIC HEARINGS
             
1. Public Hearing on State Revenue Sharing
             
Finance Manager Jamy Christensen described the intents and purposes of State Revenue Sharing between the City of Tillamook and the State of Oregon.
             
2. Final Public Hearing on the City of Tillamook Budget for Fiscal Year 2020 — 2021
             
Manager Christensen explained the Staff Report on the upcoming Fiscal Year 2020 — 2021 Budget.

The Mayor made a First and Second call for public comment, including from guests assembled and any written comment. There was none at the time. The Mayor then closed the Final Public Hearing for the Budget.
             
CITIZENS HEARING/AUDIENCE COMMENTS--Non-Agenda Items
This is the time reserved for citizens to address the Council on matters related to city government and properly the object of Council consideration. Time is limited to five (5) minutes for each speaker, unless the Council decides prior to the citizen hearings period to allocate more or less time. The purpose of the citizen hearings period is to provide citizens an opportunity to be heard by the council, primarily on issues not on the agenda. Topics which are under appeal or legal in nature cannot be addressed under this agenda item.
             
There were no comments to be made from the Gallery at the time for which they were called.
             
NEW BUSINESS
             
1. Recommendation for Selection of Planning Consultant
             
The City Manager, Paul Wyntergreen, described the recommendation of the potential city planner as being performed by a selection committee of City staff who would be regularly working with the planner. Mr. Wyntergreen said one of the goals of the committee was to select a candidate who could keep costs to a minimum while maintaining similar services as those provided under contract by the County. The best aggregate score, and thus the recommendation of the committee, belonged to UrbanLens/CREST.

The relationship between the City of Tillamook and UrbanLens/CREST was described as an Intergovernmental Agreement, as opposed to a contract. This arrangement is due to the nature of CREST as a council of governments. UrbanLens was said to have an experience in the planning of coastal communities, and would be expected to be on board by July.

Councilor Henson queried as to the reason why the City and the County relationship was being severed.

Mr. Wyntergreen stated that the County elected not to continue the relationship, mainly due to the staffing burden on their agency that existed.

Councilor Reynolds was curious as to the other town with which UrbanLens was working.

Mr. Wyntergreen noted Astoria, Cannon Beach, and Gearhart.

Mayor Weber entertained a motion to accept the Recommendation for the Selection of Planning Consultant.

Councilor Burris made a motion to accept the recommendation.

Councilor Henson seconded that motion.

Councilor Reynolds called the question.

VOTE:
5 in favor, 0 in opposition
The motion carried unanimously.

Thereby, the City of Tillamook accepted the Recommendation for Selection of Planning Consultant.
             
2. League of Oregon Cities 2021 Legislative Priorities Survey
             
The Mayor recommended that the Councilors read through the surveys, determine their priorities, and return the surveys to her.
             
3. Request to Modify 12th Street and Miller Avenue into 4-way stop
             
Public Works Director Tim Lyda, Chief of Police Terry Wright, and the Council assembled had a colloquy regarding the details of the proposed 4-way stop at 12th and Miller.
             
LEGISLATIVE
             
1. RESOLUTION 1818: A RESOLUTION REVISING THE CITY'S EMPLOYEE HANDBOOK OF PROCEDURES AND CONDITIONS OF CITY EMPLOYMENT OF THE CITY OF TILLAMOOK
             
The City Manager, Paul Wyntergreen, described one of the intentions of the Resolution under discussion was to raise the entry level wage for city employees. The structure of the pay increases would be 3% per annum, instead of a ramping-style increase. There are both three and five year projections available for the increases, with an average of 5% decrease from the top step. The Resolution has been reviewed and recommended by the Finance Committee.

Councilor Burris inquired as to the sustainability of the pay schedule if the Resolution was adopted.

City Manager Wyntergreen stated that four year projections had been completed, and those found the adjustments to be sustainable.

Councilor Burris expressed his hesitancy to approve the Resolution, based upon a lack of evidence of sustainability.

Mr. Wyntergreen explained that there were multiple rationale which helped the City to make the decisions they did.

Mr. Lyda expressed the need for a wage adjustment for the purpose of retention, including certifications and licensing for the Public Works staff.He notified the Council that the Public Works Department was currently looking for two staffers, and that providing licensure training opportunities increases the value of the staffperson.

Mr. Wyntergreen stated that there would be updated projections provided at the beginning of the year.

Mayor Suzanne Weber entertained a motion to approve the Resolution.

Councilor Hopkins made a motion to approve Resolution 1818.

Councilor Henson seconded the previous motion.

VOTE:
5 in favor, 0 in opposition.

The motion carried unanimously.

Thereby, the City of Tillamook approved Resolution 1818: A Resolution Revising the City's Employee Handbook of Procedures and Conditions of City Employment of the City of Tillamook.
             
2. RESOLUTION 1819 : A RESOLUTION ADOPTING THE CITY OF TILLAMOOK BUDGET FOR FISCAL YEAR 2020 — 2021 MAKING APPROPRIATIONS, LEVYING TAXES, AND CATEGORIZING THE TAXES
             
City Manager Wyntergreen noted that the third column in the charts listed on the page were reflected in the language of Resolution 1819.

Councilor Reynolds queried as to whether there were future funds available for backfill.

Manager Christensen noted that there would be a small reimbursement.

Mr. Wyntergreen stated that there would be minor amounts at this time.

Mrs. Christensen said that the State of Oregon picks and chooses which reimbursements would be completed.

Mayor Weber recognized that the City of Tillamook wasn't experiencing revenue troubles as deeply as other cities.

Mr. Wyntergreen noted that only cities like Portland, with populations of more then 500,000, were receiving federal funds relief through the CARES Act.

Councilor Reynolds moved to approve Resolution 1819.

Councilor Rios seconded the original motion.

Councilor Burris called the question.

VOTE:
5 in favor, 0 in opposition
The motion carried unanimously.

Thereby, the City of Tillamook approved Resolution 1819: A Resolution Adopting the City of Tillamook Budget for Fiscal Year 2020 — 2021 Making Appropriations, Levying Taxes, and Categorizing the Taxes.
             
3. RESOLUTION 1820: A RESOLUTION DECLARING THE CITY OF TILLAMOOK'S ELECTION TO RECEIVE OREGON STATE REVENUES
             
City Manager Wyntergreen notified the Council that they had to create and approve a Resolution to receive revenue sharing dollars from the State of Oregon.

Councilor Reynolds moved to approve Resolution 1820.

Councilor Burris seconded the previous motion.

Councilor Reynolds called the question.

VOTE:
5 in favor, 0 in opposition.

The motion carried unanimously.

Thereby, the City of Tillamook approved Resolution 1820: A Resolution Declaring the City of Tillamook's Election to Receive Oregon State Revenues.
             
MONTHLY REPORTS
             
1. Finance Officer — Jamy Christensen
             
Finance Manager Jamy Christensen's monthly report was included with the Council packets and, by their inclusion, made a part of the Official record.
             
2. City Recorder — Ukiah Hawkins
             
City Recorder Ukiah Hawkins' monthly report was included with the Council packets and, by their inclusion, made a part of the Official record.
             
3. Mayor — Suzanne Weber
             
The Mayor, Suzanne Weber, noted the volume of meetings which she had attended since last meeting in the Council.

She notified the Council that the phone at Lee's Camp, on Highway 6, which had been previously removed, was replaced and is now functional.

The Mayor reminded the Council that the Chamber of Commerce is holding Mornings on Main Street at 8 AM. This is an opportunity to meet with local business leaders.

She provided an update on Covid-19 cases. She also reminded the Council that the Farmer's Market was back in session, with good participation from vendors and the public.

She recommended that people visit the local store, reCurrent. The shop owner has installed a mural in the modern style, with representations of quilt squares on a large wall in her store.

The Mayor informed the Council of a recent national taste survey which had been taken, which evaluated the flavor of various strawberry ice creams. Tillamook brand tied for second with Haagen Dazs
             
COMMITTEE REPORTS AND SCHEDULING
             
1. Beautification Committee
             
Beautification Committee Chairman and Councilor Doug Henson discussed the findings of the Committee to the Tillamook City Council. These findings are included in the agenda and meeting minutes of the Beautification Committee dated June 8, 2020.
             
2. Tillamook Urban Renewal Agency
             
The findings of the Tillamook Urban Renewal Agency Committee were elaborated upon by the Committee Chairman and Councilor Brian Reynolds. These findings are included in the agenda and meeting minutes of the TURA Committee meeting dated June 10, 2020.
             
CORRESPONDENCE/STAFF COMMUNICATION/DISCUSSION
             
1. Proposal for Operations of Hunt Water System
             
City Manager Wyntergreen explained the exhibit attached to the agenda which discussed the assumption of the Hunt Water System.
             
COUNCIL CONCERNS – Non-Agenda Items
             
Councilor Hopkins had no concerns to be brought before the Council.

Councilor Rios wanted to thank the people of Tillamook for expressing their First Amendment rights during recent Black Lives Matter protests. He also wanted to thank the Tillamook Police Department for facilitating the protests.

Councilor Henson had no concerns to be brought before the Council.

Councilor Burris concurred with Councilor Rios. He expressed that the City of Tillamook had an "awesome" police force.

Councilor Reynolds concurred with Councilors Rios and Burris. He communicated his pride in the relationship that the Tillamook Police Department had developed with the community, and his pride in the strength of the City law enforcement.

Councilor Henson said that he was happy that the Tillamook School District had not chosen to eliminate their School Resource Officer position.

The Mayor noted that the SRO was a valuable part of the community.
             
CONSENT CALENDAR
             
1. Items on the Consent Calendar for June 15, 2020
             
The consent calendar was brought before the Council. There was no objection to or discussion of the contents therein.

Recorder Hawkins called the roll of the Council assembled.

ROLL CALL:

Councilor Hopkins - Aye — Councilor Rios - Aye — Councilor Henson - Aye
Councilor Burris - Aye — Councilor Reynolds - Aye


The ayes were unanimous.

Thereby, the City of Tillamook approved the Consent Calendar for the Agenda dated June 15, 2020.
             
ADJOURNMENT
             
There being no further business, Mayor Suzanne Weber adjourned the Tillamook City Council Regular Meeting at 8:25 p.m.
             
This is a public meeting per ORS chapter 192. The City Council reserves the right to call an executive session per ORS 192.660. City hall is handicap accessible. Please contact the office of the City Manager should special accommodations be required. Citizens with visual or manual impairments may contact the Oregon Relay Service by phoning 1-800-648-3458 (TDD) or 1-800-848-4442 (voice). The city of Tillamook is an equal opportunity provider and employer.

Esta es una junta pública por Capítulo 192 de los Estatutos Revisados de Oregón. El ayuntamiento se reserva el justo a la convocatoria de una junta ejecutiva por ERO 192.660. Municipalidad es accesible para discapacitados. Por favor contactar con la oficina del administrador de la ciudad debe adaptaciones especiales que se precisen. Los ciudadanos con impedimentos visuales o manual podrán ponerse en contacto del Servicio de Relé Oregón llamando al 1-800-648-3458 (TDD) o 1-800-848-4442 (voz). La ciudad de Tillamook es un proveedor y empleador de la igualdad de oportunidades.
             
Upcoming Meetings For: Date: Time: Location:
Tillamook City Planning Commission (holiday schedule) 06/30/2020 7:00 p.m. City Hall — Council Chamber
Tillamook City Council Regular Session 07/06/2020 7:00 p.m. City Hall — Council Chamber
TURA Board 07/08/2020 5:45 p.m. City Hall — Council Chamber
Beautification, Parks, and Open Spaces Committee 07/13/2020 4:45 p.m. City Hall — Council Chamber
Public Works Committee 07/14/2020 4:45 p.m. City Hall — Council Chamber
Tillamook City Council Regular Session 07/20/2020 7:00 p.m. City Hall — Council Chamber

    

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