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City Council Meeting Minutes
Monday, June 1, 2020
             
CALL TO ORDER
             
Mayor Suzanne Weber called to order the regular meeting of the Tillamook City Council at 7:00 PM on Monday, June 1, 2020 at the City Hall Council Chambers at 210 Laurel Avenue in Tillamook, Oregon.
             
PLEDGE OF ALLEGIANCE
             
Mayor Weber led all present in the Pledge of Allegiance to the flag.
             
ROLL CALL
Present: Mayor Suzanne Weber; Councilor Jorge Rios; Councilor John Sandusky; Councilor Brian Reynolds; Councilor Aaron Burris; Councilor Rebekah Hopkins; Councilor Doug Henson
Staff Present: Paul Wyntergreen, City Manager; Ukiah Hawkins, City Recorder
Attendees: Terre Cooper, Economic Development Council
             
CONSENT CALENDAR
             
1. Items on the Consent Calendar for June 1, 2020
             
There was discussion about the items listed on the Consent Calendar, including making adjustments to future contents. Item #4 was removed in order to further discuss the issue during Pending Business.

Councilor Sandusky made a motion to approve the Consent Calendar.

Councilor Henson seconded that motion.

VOTE: 6 in favor - 0 opposed. The motion carried unanimously.

Thereby, the City of Tillamook approved the Consent Calendar for the Council Meeting held June 1, 2020.

             
CITIZENS HEARING/AUDIENCE COMMENTS--Non-Agenda Items
This is the time reserved for citizens to address the Council on matters related to city government and properly the object of Council consideration. Time is limited to five (5) minutes for each speaker, unless the Council decides prior to the citizen hearings period to allocate more or less time. The purpose of the citizen hearings period is to provide citizens an opportunity to be heard by the council, primarily on issues not on the agenda. Topics which are under appeal or legal in nature cannot be addressed under this agenda item.
             
There were no audience comments during the Citizens Hearing.
             
PUBLIC HEARINGS
             
1. Public Hearing on the Emergency Small Business and Microenterprise Assistance Grant for COVID-19 Community Response for $150,000
             
City Manager Wyntergreen provided a description to the Council of the Emergency Small Business and Microenterprise Assistance Grant. He noted that the region, including the County, approached the City in order to request the capability of the City in the acquisition of $150,000 in Community Development Block Grant funding. He described the City as previously acting as a successful fiscal agent in the application and administration of prior block grants.

The Manager mentioned partners such as Mary MacArthur of ColPac, and Terre Cooper of the Economic Development Council of Tillamook County ("EDC"), and he said there would be no additional burden on the City of Tillamook staff. He described the partner benefit as "too numerous to ignore".

Terre Cooper of the EDC spoke about the grant. She stated that it would help businesses create jobs, with a business that creates one job receiving $2500 from the pool of grant funding. The business would have to show that it was negatively impacted by the recent economic downturn that occurred as a result of the novel coronavirus. She described the EDC as "well positioned to put the funds out" into the community.
             
2. Public Hearing on the Public Services Grant for Tillamook County, for COVID-19 Community Response for $50,000
             
City Manager Wyntergreen described the Public Services Grant for Tillamook County as for the purchase of Personal Protective Equipment. He stated that the funding would be available county-wide, not just for the City of Tillamook. The adminstration would be occurring in coordination with emergency response in the County.
             
NEW BUSINESS
             
1. Emergency Small Business and Microenterprise Assistance Grant for COVID-19 Community Response for $150,000
             
The staff recommendation to the Council is to accept the proposal to apply for the block grant.

Councilor Hopkins made a motion to accept the proposal.

Councilor Burris seconded that motion.

Councilor Reynolds called the question.

VOTE: 6 in favor - 0 opposed. The motion carried unanimously.

Thereby, the City of Tillamook accepted the proposal to apply for the Emergency Small Business and Microenterprise Assistance Grant for COVID-19 Community Response for $150,000.
             
2. Public Services Grant for Tillamook County for COVID-19 Community Response for $50,000
             
The staff recommendation to the Council is to accept the proposal to apply for the block grant.

Councilor Hopkins made a motion to accept the proposal to apply.

Councilor Reynolds seconded that motion.

Councilor Burris called the question.

VOTE: 6 in favor - 0 opposed. The motion carried unanimously.

Thereby, the City of Tillamook accepted the proposal to apply for the Public Services Grant for Tillamook County for COVID-19 Community Response for $50,000.
             
PENDING BUSINESS
             
1. DECLARATION 0520.03
             
City Manager Wyntergreen noted that the City of Tillamook has implemented the Declaration, which requires ratification of the Council. There were two additional items for consideration of inclusion into the Declaration. These items were:

1.) Reopening boat ramp launches 7 days a week
2.) Removing the waiver on payment card processing fees

Councilor Rios stated that he agreed with reopening the boat ramps. He was less interested in reimplementing the credit card processing fees. He suggested that the City look into something that was less expensive for the public.

Councilor Burris noted that the problem with Councilor Rios' notion was that most businesses roll that fee in somewhere else.

Councilor Reynolds referred to the fees as "convenience" fees. He reminded the Council that there was still the option of paying by cash or check without any additional fees.

Councilor Burris talked about the state requiring masks for retail employees when dealing with the public. He advocated that City employees be required to do so as well. He was concerned that he didn't want the City behaving differently than other businesses in their interactions with customers.

Councilor Reynolds stated that not all businesses are required to wear masks, that it was not mandatory for all.

Councilor Hopkins recommended a clause with language similar to "in accordance with Oregon guidelines".

Councilor Henson sought clarity on the actual proposal.

Councilor Burris wanted to make sure that, if City employees couldn't obey the 6-foot rule, that they wear a mask.

Mayor Weber suggested that the Council entertain the proposal by Councilor Hopkins.

Councilor Reynolds suggested the Declaration contain the language about boat ramp reopening, the reinstitution of payment card processing fees, and a description of a policy surrounding the wearing of masks for City employees who interact with the public.

Councilor Sandusky made a motion to accept the Declaration, with language amended as recommended by the Council assembled.

Councilor Burris seconded that motion.

Councilor Henson was concerned about the impact of the Declaration on the City Council.

Councilor Hopkins called the question.

VOTE: 6 in favor - 0 opposed

Thereby, the City of Tillamook ratified Declaration 0620.01, with amended language regarding the reopening of boat ramps, the removal of the waiver on payment card processing, and guidance regarding the wearing of masks when City employees interact with customers and members of the public.

             
LEGISLATIVE
             
1. RESOLUTION NO. 1817 — A RESOLUTION AMENDING RESOLUTION 1816; IN THE MATTER OF ACCEPTING A LOAN FROM TLC, A DIVISION OF FIBRE FEDERAL CREDIT UNION (TLC), TO FINANCE A PAVEMENT PATCHER; AUTHORIZING SIGNATURE OF THE LOAN DOCUMENTS; AND DECLARING AN EMERGENCY
             
Recorder Hawkins described the reasoning behind the amendment from Resolution 1816 to Resolution 1817.

Councilor Burris made a motion to adopt Resolution 1817.

Councilor Henson seconded that motion.

Councilor Hopkins called the question.

VOTE: 6 in favor - 0 opposed. The motion carried unanimously.

Thereby, the City of Tillamook adopted Resolution 1817 — A Resolution Amending Resolution 1816; in the MAtter of Accepting a Loan from TLC, a Division of Fibre Federsl Credit Union, to Finance a Pavement Patcher; Authorizing Signature of the Loan Documents; and Declaring and Emergency.
             
MONTHLY REPORTS
             
1. Mayor--Verbal
             
The Mayor stated that she had a Memorial Day weekend like no other. She informed the Council of her recent television appearances, when she made requests to viewers of KATU, KOIN, and KPTV to wait a little longer to enjoy the beach. The Governor also requested the Mayor to sign on to a statement from Coastal mayors, asking tourists to please wait a little longer to help prevent the spread of the coronavirus.

The Mayor wanted to thank everyone from the City who was involved in the recent High School graduation automobile processional and ceremony. She described the event as "awesome".

Councilor Burris noted the large amount of people who attended.

The Mayor spoke positively of the local businesses who were involved in the process of holding the event.

Mayor Weber mentioned the challenge she had been given by members of the public to express her feelings on the recent death of George Floyd in Minneapolis, Minnesota. She stated that the City of Tillamook values all life, and supports all of its citizens. She somberly said that the City mourns for Mr. Floyd and his family. She called for more inclusion and less violence, describing violence as "deplorable". She hopes that we can make a better place to live.

Thus ends the report of the Mayor of the City of Tillamook.
             
CORRESPONDENCE/STAFF COMMUNICATION/DISCUSSION
             
1. Tillamook City Boat Ramp Further Reopening
             
2. Grocery Outlet Petition Response
             
Mayor Weber said that she hoped that the response by the Oregon DEQ would be the end of the problem, and that the City of Tillamook could move forward on the Grocery Outlet project.

Councilor Reynolds noted the word "pursuant to" in the document from the DEQ.
             
3. Proposal for Operations of Long Prairie Water District by City of Tillamook
             
City Manager Wyntergreen discussed the contents of the letter to Long Prairie Water District ("LPWD"). He described the benefits of the assumption of LPWD operations to their customers. There was no response from the District as of the meeting date.
             
COUNCIL CONCERNS – Non-Agenda Items
             
Councilor Hopkins expressed her gratitude to Girl Scout Troop #10286 member Taylor Spiesz and her mother Erin, for their efforts to use Taylor's wagon to pick up litter along her streets.

Councilors Rios and Henson had no concerns at the time.

Councilor Sandusky reminded the Council that the Community College was almost ready to start registration for Summer and Fall classes. He said that there was space for many more students than in the past.

Councilor Burris had no concerns at the time.

Councilor Reynolds was curious as to if the City was tracking how many businesses were permanently closed as a result of the recent coronavirus restrictions.

Mayor Weber said that would be a question for the Chamber of Commerce.

Councilor Reynolds noted that he had heard that Denny's was permanently closed.

Other members on the Council affirmed that they had heard this as well.

Councilor Reynolds expressed his pleasure in seeing that Jane Scott, the videographer for the City Council, was back with the Council. He declared his gratitude to the community for participating in the recent graduation ceremony.

The Mayor noted that a lot of local kids were angry about the closure of the skate park. She stated that the decision was above and beyond the authority of the City government to make that decision. She conveyed the message that they kids who use the skate park feel as though something has been taken away from them.

Councilor Henson informed the Council that he had heard of other jurisdictions drumping sand into the skating bowl. He didn't think that would be the best idea.

Councilor Reynolds expressed his desire to see the southeast corner of 8th and Laurel be cemented. He commented that there is good weather available for it to be done.
             
AUTHORIZATION TO PAY BILLS
             
1.
Batch Type Date Check Range Amount
AP Batch - VISA 5/22/2020 44181 $9,918.13
AP Batch 6/01/2020 44225-44267 $96,978.83
             
Councilor Rios made a motion to approve the Authorization to Pay the Bills.

Councilor Burris seconded that motion.

Mayor Weber instructed the Recorder to call the Roll.

Recorder Hawkins called the Roll of the Council assembled.

ROLL CALL:

Councilor Hopkins - Aye — Councilor Rios - Aye — Councilor Henson - Aye
Councilor Sandusky - Aye — Councilor Burris - Aye — Councilor Reynolds - Aye

For Roll Call, there were six ayes and zero nays. The ayes were unanimous.

Thereby, the City of Tillamook moved To Approve the Authorization to Pay the Bills.
             
ADJOURNMENT
             
There being no further business, Mayor Suzanne Weber adjourned the Tillamook City Council Regular Meeting at 7:51 PM.
Upcoming Meetings For: Date: Time: Location:
Beautification, Parks, and Open Space Committee 6/8/2020 4:45 PM City Hall — Council Chamber
Public Works Committee 6/9/2020 4:45 PM City Hall — Council Chamber
TURA Board Meeting 6/10/2020 5:30 PM City Hall — Council Chamber
Tillamook City Council Regular Session 6/15/2020 7:00 PM City Hall — Council Chamber

    

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