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REGULAR MEETING
CITY OF ROSWELL COUNCIL - AGENDA
THURSDAY, SEPTEMBER 14, 2017
Roswell Museum and Art Center
Bassett Auditorium - 100 W. 11th Street
Roswell, New Mexico 88201
 

Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 16-69. Except for emergency matters, the City Council shall take action only on the specific items listed on the Agenda.
 
SEPTEMBER 14, 2017
MAYOR - Dennis J. Kintigh

 
6:00 p.m.
Ward 1
Juan Oropesa
Natasha Mackey
Ward II
Steve Henderson
Caleb T. Grant
Ward III
Art Sandoval
Jeanine Best
Ward IV
Jason Perry
Savino Sanchez Jr.
Ward V
Barry Foster
Tabitha D. Denny

WELCOME! We are very glad you have joined us for the Roswell City Council meeting. If you wish to speak, please sign up at the podium prior to 6:00 p.m. All matters listed under Consent Items/Consent Agenda are considered routine by the City Council and will be approved by one motion. There will be no separate discussion on these items. If two members of the council desire to discuss the matter, that item will be removed from the consent agenda and will be considered separately. Any item approved as part of the consent agenda is not an agenda item for the purpose of public participation. The Council is pleased to hear relevant comments; however, a 3-minute limit is set in accordance with Resolution 16-69. Large groups are asked to name a spokesperson. Robert's Rules of Order govern the conduct of the meeting. "THANK YOU" for participating in your City Government.
 
 
             
OPENING CEREMONIES

Call to Order by Presiding Officer
Roll Call & Determination of Quorum
Pledge of Allegiance to the Flag and Invocation
Agenda/Consent Items/Minutes from the August 10, 2017 Regular City Council meeting, the August 24, 2017 Special City Council meeting and the August 30, 2017 Special City Council meeting.
 
1.   Approval of the agenda - Consider approval of the City Council agenda for September 14, 2017.
 
NON-ACTION ITEMS (Information Items)
 
2.   Presentation - Infrastructure and project highlights - Louis Najar and Kevin Dillon
 
3.   Presentation - Boys and Girls Club - Tim Coughlin, Executive Director
 
PUBLIC PARTICIPATION ON AGENDA ITEMS
 
In order to speak you must sign up prior to the Council Meeting.
 
PUBLIC HEARING(S)
 
4.   Proposed Ordinance 17-20 - Consider holding a public hearing and vote on Proposed Ordinance 17-20 to sell the Fisk Building located at 327 N. Main Street to Mason Holdings LLC. (Grant/Morris)
 
5.   Consider approval of the contract purchase agreement for the Fisk Building. (Grant/Morris)
 
CONSENT ITEMS
 
Bids and RFP's
 
6.   ITB 17-014 - Consider award of Project ITB-17-014, Union Avenue Construction Project to qualified low bidder Constructors Inc. of Carlsbad, NM in the amount of $2,566,641.57, which includes tax rate of 7.6875%.
 
7.   Roofing repair for RIAC Building 1770 - Consider award of project, Re-roof RIAC Building 1770, to Cooperative Educational Services in the amount of $176,398.18 which includes tax rate of 7.6875%.
 
8.   Paving Maintenance work - Consider award of Fall 2017 Slurry Seal and Micro Surfacing pavement maintenance in the amount of $544,000 to IPR Ltd. of Albuquerque NM.  Work will be performed through existing New Mexico Statewide Price Agreement.
 
9.   Maintenance paving - Cemetery Phase II - Consider approval of the award of Roswell South Park Cemetery Roads Improvement, Legislative Grant 16-L-A2405, to IPR Ltd of Albuquerque NM, Holly Frontier of Albuquerque NM and Bullseye Construction of Artesia for an estimated aggregate amount of $150,000.
 
10.   Consider award and proceed with Construction of the Recreation & Aquatics Center to CES utilizing Waide Construction, a cooperative procurement process.
 
RIAC Leases
 
11.   Consider approval to authorize NTVI Federal, LLC, a Virginia Corporation, a new lease agreement on seven bays to include office area and restrooms in Building No. 115.
 
12.   Consider approval to authorize SCEYE SARL, a Swiss Company, to amend their current lease agreement.
 
13.   Consider approval to authorize Stewart Industries International, LLC, and an Oklahoma Limited Liability Corporation, to amend their current lease agreement on Building No. 72 to allow for rent abatement. 
 
14.   Consider approval to authorize International Mission Development Partners, LLC, a New Mexico Limited Liability Corporation, a new lease agreement on Building No. 255 and an area of land.
 
15.   Consider approval to authorize Eastern New Mexico University – Roswell, to amend their current lease agreement on an area of land at the RIAC.
 
16.   Consider approval to authorize an Assignment Agreement to transfer all Aircraft Technical Support Roswell, Inc., leases to CAVU Aerospace, Inc., an Arkansas Corporation.
 
Resolution(s)
 
17.   Resolution 17-40 (Weeds) shall mandate the cleanup of approximately sixty-one (61) separate properties within the City.
 
18.   Resolution 17-41 (Condemnations) shall require the removal or demolition of seven (7) dilapidated structures.
 
Lodger's Tax Request
 
19.   Consider funding for the Pecos Valley Potters Guild Arts and Crafts Sale in the amount of $1,025.
 
Minutes
 
20.   Consider approval of the minutes from the August 10, 2017 Regular City Council meeting, the August 24, 2017 Special City Council meeting and the August 30, 2017 Special City Council meeting.
 
NEW BUSINESS / REGULAR ITEMS
 
Resolution(s)
 
21.   Resolution 17-42 - Consider approval of Resolution 17-42 for Pecos Trails Transit Financial Support. (Denny/Stark Rankins)
 
22.   Resolution 17-43 - Water Loan Application - Consider approval of Resolution 17-43 authorizing and approving submission of a completed application for financial assistance and project approval to the New Mexico Finance Authority.  (Best/Najar)
 
23.   Resolution 17-44 - Consider approval of Resolution 17-44 supporting the amendment of HB 560 (Forfeiture Act). (Sandoval/Mathews)
 
24.   Resolution 17-45 - Consider approval of Resolution 17-45 directing the City Manager to enter into negotiations with the Roswell Homeless Coalition for the location and operational procedures of a temporary transitional housing site. (Grant/Bill Morris/Mayor Kintigh)
 
25.   Resolution 17-46 - Consider approval of Resolution 17-46 adopting the proposed site locations for a Temporary Transitional Housing facility as recommended by the Ad Hoc Committee on Temporary Transitional Housing. (Grant/Bill Morris/Mayor Kintigh)
 
Request(s)
 
26.   Consider approval of Mayor Kintigh's recommendation of appointments to the Commission on Aging Committee. (Grant/Coll)

Position 1 - Renee Swickard - 4/1/2016 to 3/31/2020
Position 5 - Bonnie Montgomery - 4/1/2016 to 3/31/2020
Position 3 - Marifrank DeHarb - 4/1/2017 to 3/31/2021
Position 7 - Chelsea Seaton - 4/1/2016 to 3/31/2020
 
27.   Request City Manager to review and recommend any amendments to the City's Grade and Step Scale to better meet the needs of the City regarding the attraction and retention of quality employees. (Grant/Holloman)
 
DEPARTMENT REPORTS
 
28.   DEPARTMENT REPORTS:
  • GRT Actual vs Budget August 2017
  • RIAC July 2017
  • Roswell Public Library August 2017
  • HR
  • Roswell Visitors Center August 2017
  • Pecos Trails Transit System August 2017
  • Fire Department
  • Police Department
  • Code Enforcement
  • RCCC Expense Report and Activity Report
  • Parks and Recreation
  • Lodgers' Tax
  • Convention Center Fee Report
 
PUBLIC PARTICIPATION ON NON-AGENDA ITEMS
 
In order to speak you must sign up prior to the Council Meeting.
 
CITY MANAGER REPORTS/ANNOUNCEMENTS
(Information Only)
 
29.   City Manager Reports / Announcements (Information only) Joe Neeb
 
Adjournment
 
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda and minutes can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary of other type of accessible format is needed.

Printed and posted: Friday, September 8, 2017

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