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  Item No. 26.       
Regular City Council Meeting
Meeting Date: 02/14/2019  
COMMITTEE:    General Service  
CONTACT:    Elizabeth Gilbert CHAIR:    Savino Sanchez

ACTION REQUESTED:
Discuss and consider approval of the Boys & Girls Club of Sierra Blanca Scope of Services Agreement. (Stubbs/Gilbert)
BACKGROUND:
The Roswell Boys & Girls Club has been run by the Boys & Girls Club of Sierra Blanca for over a year. Since taking over the club, many improvements to both the facility, operation, and programming have occurred. The attendance to the club has almost tripled during this time. While this facility is run and operated by the Boys & Girls Club of Sierra Blanca, it is still owned by the City of Roswell. The club pays rent monthly for use of this facility. For your reference, the, already executed, lease agreement is included with this packet.
 
As part of the lease agreement, certain conditions must be met, but is broader to include facility requirements and other items. The included Services Agreement outlines those specific programmatic services that the club is providing to the community and allocates funding from the City to support these activities.
 
Legal Committee added some reporting requirements to the agreement in addition to the reporting requirements already required under the lease agreement.
FINANCIAL CONSIDERATION
The General Services Committee voted to increase the allocated funding of this agreement from $20,000 to $32,000 to be paid on a quarterly basis. Legal Committee also reviewed this agreement and supported the change to the funding level. $20,000 is currently budgeted in the FY19 approved budget for this purpose. If the funding is provided on a quarterly basis, only $16,000 will be required in this fiscal year which is within the allocated budget of $20,000.
LEGAL REVIEW:
The Deputy City Attorney has reviewed and approved the included agreement language. The club has reviewed and accepted the included language as well.
BOARD AND COMMITTEE ACTION:
General Services Committee voted 3-0 to recommend approval to City Council of the amended agreement at its January 23, 2019 meeting. Legal Committee voted 3-0 to recommend approval to City Council of the agreement at its January 31, 2019 meeting.
STAFF RECOMMENDATION:
Approve the Services Agreement as presented.
Attachments
ATT 1 BG Packet

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