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AGENDA
BOARD OF CITY COMMISSIONERS 
July 17, 2017 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA 

 
CALL TO ORDER

DECLARATION OF A QUORUM

INVOCATION

FLAG SALUTE

All motions will be made in the affirmative. The fact that a commissioner makes or offers a second to a motion does not mean that the commissioner must vote in favor of passage.
 
             
1.   Consider approval of Consent Agenda:
 
a.   Minutes from the June 19, 2017 regular meeting.
 
b.   Acknowledge the following reports and minutes:
  • License Payment Report for June 2017
  • Project Payment Report for June 2017
  • Traffic Commission Minutes from October 25, 2016 meeting.
 
c.   Traffic Commission Recommendations
 
1)      Approval of October 25, 2016 Minutes
 
         STAFF RECOMMENDATION:   Staff recommends approval of request.
         BOARD RECOMMENDATION: Board recommends approval of request.
 
2)      Consideration of request by Staff, to add flexible delineator devices along the
         centerline of Highland west of Harrison.
 
         STAFF RECOMMENDATIONS: Staff recommends approval of request.
         BOARD RECOMMENDATIONS: Board recommends to defer the request to
         the July 25, 2017 meeting.
 
d.   Mayor’s Appointments

Airport Advisory Board
Will Smallwood                       2nd Full Term      Expires 07/01/2020
Reappointment
 
e.   Lake Lease Renewal/Transfer:
 
TRANSFER:
Lot 7 Green Tract, 32005 Hornbeck Road
From:  Lon and Kathryne Spencer
To:  Robert and Lisa Silvy
 
f.   Approve renewal of the Pioneer Library System Agreement for library services, facilities, and maintenance for FY 2017-2018.
 
g.   Approval of a Memorandum of Understanding with District Attorney’s Office, 23rd Judicial District, for services to victims of domestic violence and sexual assault.
 
h.   Approval of an interlocal agreement between the City of Shawnee and Pottawatomie County for the paving/repair of streets and roads owned by the City.
 
i.   Budget Amendment – Fund 190
To allocate 2017-2018 Federal Award for CDBG
 
j.   Acceptance of the EXPO Conference Center Flooring Project and place warranties into effect.
 
k.   Request Authorization to advertise for bids for the Santa Fe Parking Lot Improvements Project.
 
l.   Request Authorization to negotiate a contract with IMS (Infrastructure Management Services) for Pavement Management, Inspection, Condition Rating, and Reporting Services, and then bring back for City Commission consideration.
 
2.  
Citizens Participation
(A three minute limit per person)
(A twelve minute limit per topic)
 
3.   Presentation by City Manager to Employee of the Month, Sabrina Hutchinson, Building Maintenance.
 
4.   Consider Oklahoma Municipal Retirement Fund lump sum payment from Defined Benefit Plan for Zane Qualls.
 
5.   Consider Oklahoma Municipal Retirement Fund lump sum payment from Defined Benefit Plan for Daniel Murrell.
 
6.   Authorize staff to purchase three (3) 2017 Ford Police Interceptor SUV’s at the state bid price of $52,000.00 each.
 
7.   Consider approval of a professional services agreement with the Center for Economic Development Law to review and possibly update the City’s Tax Increment Financing District.
 
8.   Consider acceptance of Main Street Streetscape Project and placing maintenance bond into effect.
 
9.   Acknowledge Sales Tax Report received July 2017.
 
10.   City Manager Report
 
11.  
New Business
(Any matter not known about or which could not have been reasonably foreseen prior to the posting of the agenda)
 
12.   Commissioners Comments
 
13.   Adjournment


 
 
Respectfully submitted 



Phyllis Loftis, CMC, City Clerk
The City of Shawnee encourages participation from its citizens in public meetings.  If participation is not possible due to a disability, notify the City Clerk, in writing, at least forty-eight hours prior to the scheduled meeting and necessary accommodations will be made. (ADA 28 CFR/36)

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