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AGENDA
BOARD OF CITY COMMISSIONERS 
June 20, 2016 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA 

 
CALL TO ORDER

DECLARATION OF A QUORUM

INVOCATION

FLAG SALUTE

All motions will be made in the affirmative. The fact that a commissioner makes or offers a second to a motion does not mean that the commissioner must vote in favor of passage.
 
             
1.   Consider approval of Consent Agenda:
 
a.   Minutes from the June 6, 2016 regular meeting.
 
b.   Acknowledge the following reports and minutes:
  • License Payment Report for May 2016
  • Project Payment Report for May 2016
  • Shawnee Civic and Cultural Development Authority Minutes from the February 18, 2016, March 24, 2016 and April 21, 2016 meetings
 
c.   Lake Lease Transfers:
 
TRANSFERS:
  • Lot 3 Coffman Tract, 15403 Perry Rd.
    To:  Marilyn J. Moore Living Trust/Charles Moore, Trustee and Sue Sigman
    From:  Charles and Marilyn Moore
                      
  • Lot 9 Magnino Tract, 16724 Clearpond Ln
    To:  Randall Hill
    From: Patricia Hill
 
d.   Mayor’s Appointments
 
Shawnee Library Board
Cherity Pennington        2nd Full Term        Expires 6/30/2019
Reappointment              
 
Airport Advisory Board
Barry Fogerty                1st Full Term         Expires 7/1/2019
Reappointment
 
Kevin Huddleston          2nd Full Term        Expires 7/1/2019
Reappointment
 
Donald Freeman           1st Full Term         Expires 7/1/2019
Reappointment
 
John Klaser                   1st Full Term         Expires 7/1/2019
Replaces Clifton Barger, Jr. – Resigned after 1st Full Term
 
James Smith                 1st Full Term         Expires 7/1/2019
Replaces Harmik Dersahakian – Termed Out
 
Zoning Board of Adjustment
Mark Cannon                1st Full Term         Expires  7/1/2019
Replaces Joe Freeman – Termed Out
 
e.   Budget Amendment – General Fund 001
To cover overage at yearend housekeeping (Amendment $238,500)
 
f.   Budget Amendment – General Fund 001
To cover overage at yearend housekeeping (Amendment $167,500)
 
g.   Acknowledge receipt of Pioneer Library System Budget for July 1, 2016 through June 30, 2017.
 
h.   Approve renewal of the following agreements for FY 2016-2017:
 
1.   Governmental Services contract with the Shawnee Civic and Cultural Development Authority.
 
2.   Contract with Stuart & Clover, PLLC for City Attorney services.
 
2.  
Citizens Participation
(A three minute limit per person)
(A twelve minute limit per topic)
 
3.   Presentation by City Manager to Employee of the Month, Kacie Bachhofer, City Clerk Department.
 
4.   Consideration and possible action to cancel the July 5, 2016 City Commission meeting.
 
5.   Discussion, consideration and possible action to approve an ordinance repealing and amending Article 8 of the Shawnee Municipal Code regarding Pawnbroker dealings.
 
6.   Discussion regarding occupancy surcharged (hotel/motel tax).
 
7.   Consider a resolution of support indicating favorable consideration for a tax credit award to Shawnee Affordable Housing Partners LP for the following project: twenty-four (24) housing development in a historic downtown building located at 101 East Main Street and the south of the southwest corner of 9th Street and Philadelphia Avenue.
 
8.   Consider a resolution for a Capital Assets Policy.
 
9.   Consider a resolution to surplus certain City of Shawnee vehicles and donate to the City of McLoud.
 
10.   Acknowledge Sales Tax Report received June 2016.
 
11.   Consider Bids:
 
a.   FY15-16 Rehab Asphalt Streets Project, Contract No. COS-PW-15-05 (Award)
 
b.   Sale of Lot 5 and Lot 6, Yaghnee Addition (Award)
 
12.  
New Business
(Any matter not known about or which could not have been reasonably foreseen prior to the posting of the agenda)
 
13.   Commissioners Comments
 
14.   Adjournment


 
 
Respectfully submitted 



Phyllis Loftis, CMC, City Clerk
The City of Shawnee encourages participation from its citizens in public meetings.  If participation is not possible due to a disability, notify the City Clerk, in writing, at least forty-eight hours prior to the scheduled meeting and necessary accommodations will be made. (ADA 28 CFR/36)

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