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AGENDA
BOARD OF CITY COMMISSIONERS 
April 18, 2016 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA 

 
CALL TO ORDER

DECLARATION OF A QUORUM

INVOCATION

FLAG SALUTE

All motions will be made in the affirmative. The fact that a commissioner makes or offers a second to a motion does not mean that the commissioner must vote in favor of passage.
 
             
1.   Consider approval of Consent Agenda:
 
a.   Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item No. 14.
 
b.   Minutes from the April 4, 2016 regular meeting.
 
c.   Acknowledge the following reports and minutes:
  • License Payment Report for March 2016
  • Project Payment Report for March 2016
  • Shawnee Urban Renewal Authority Minutes from January 5, 2016 meeting
  • Shawnee Civic and Cultural Development Authority Minutes from February 18, 2016 meeting
  • Planning Commission Minutes from March 2, 2016 meeting
 
d.   Mayor’s Appointments
 
Shawnee Urban Renewal Authority
Stephen Rice                  1st Partial Term    Expires 02/02/2018
Replaces Wayne Jackson – Resigned
  
Renee Wortham             1st Full Term         Expires 02/02/2019
Replaces Patty Nida – Termed Out
 
e.   Acknowledge Workers Compensation Settlement – Greg Price
 
f.   Authorize staff to advertise for bids for the Rehab Concrete Streets Maintenance Contract.
 
g.   Authorize staff to advertise for bids the A.D.A. Handicap Ramps Project.
 
2.  
Citizens Participation
(A three minute limit per person)
(A twelve minute limit per topic)
 
3.   Presentation by City Manager to Employee of the Month, Geoff Garner, Operations Department.
 
4.   Introduction of Shawnee 2016 student/teacher delegation for exchange trip to Nikaho, Japan.
 
ADULT DELEGATES
Kelli Tatom, Teacher, Shawnee Middle School
 
STUDENT DELEGATES
Baylor Brannan, Shawnee Middle School
Kaydyn Drummond, Shawnee Middle School
Andie Hadley, Shawnee Middle School
Hanaa Saidi, Shawnee Middle School
Olivia Stobbe, Shawnee Middle School
Emily Lincicome, Grove Middle School
Mackenzie Steele, Grove Middle School
Ella Swantek, Grove Middle School
 
5.   Consider a resolution declaring real property known as Lot 5 and Lot 6, Yahgnee Addition as surplus, authorizing staff to solicit sealed bids to sell the property and set a minimum bid. 
 
6.   Consider funding request by the Shawnee Veterans Memorial Committee to complete the Veterans Memorial in Woodland Veterans Park.
 
7.   Consideration of approval of a Preliminary Plat for Timbers Park, a re-plat of Block 12, the Timbers Addition, located at Oaktree Court and Bent Tree Road.  Case No. S07-16  Applicant: The Landrun Group, LLC.
 
 
8.   Consideration of approval of a Final Plat for Timbers Park, a re-plat of Block 12, the Timbers Addition, located at Oaktree Court and Bent Tree Road.  Case No. S08-16  Applicant: The Landrun Group, LLC.
 
9.   Public hearing and consideration of an ordinance to rezone property located at 1500 East Independence Street from R-1; Single Family Residential to PUD; Planned Unit Development.  Case No. P03-16; Applicant: The Landrun Group, LLC (Deferred by Planning Commission to May 4, 2016 meeting)
 
10.   Discussion, consideration and possible action to authorize staff to enter into a contract to remodel the Emergency Operations Center (EOC).
 
11.   Discussion, consideration and possible action to approve a Budget Amendment for remodel of the Emergency Operations Center (EOC).
 
12.   Acknowledge Sales Tax Report received April 2016.
 
13.   Discussion and possible action concerning health care options for City employees.
 
14.   Consider Bids:
 
a.   Union Street Sidewalk Projects, Contract No. COS-PW-15-01 (Open)
 
b.   Auditorium HVAC Project (Open)
 
15.  
New Business
(Any matter not known about or which could not have been reasonably foreseen prior to the posting of the agenda)
 
16.   Commissioners Comments
 
17.   Adjournment


 
 
Respectfully submitted 



Phyllis Loftis, CMC, City Clerk
The City of Shawnee encourages participation from its citizens in public meetings.  If participation is not possible due to a disability, notify the City Clerk, in writing, at least forty-eight hours prior to the scheduled meeting and necessary accommodations will be made. (ADA 28 CFR/36)

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