City Council - Regular Session


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AI-2440 General Business   10)E)1)       
Meeting Date: 12/15/2015  
FROM: Jamie Polley
Department: Parks and Recreation  

Award of Construction Contracts for the Shakopee Ice Arena and Community Center Improvements, Project No. PR2015-3, Res. No. 7659 (A, B, C)
Action Sought
Award contracts for the construction of a new ice arena and renovations to the Shakopee Community Center.

The City Council approved the plans and specification and authorized the advertisement for bids for the new ice arena and Community Center renovations on October 20, 2015. The City Council determined that the project will be funded utilizing tax abatement bonds. The Council authorized the hiring of a Construction Manager, RJM Construction, for this project and to work with 292 Design Group to develop a number of bid packages.

On December 1, 2015 the City received a total of one hundred eight bids for twenty-six bid categories. Two of the bid categories will be rebid at a later date due to cost and/or number of bids received. RJM has completed the review of the bids and have conducted a scope review with the apparent low bidders. RJM is recommending the award of contracts to the following low bidders. A letter from RJM with the recommendations is attached.

Recommendations for Award of Contract
2A Demolition Ebert Inc. $184,000.00
3A Concrete Systems Gresser Company $1,321,800.00
3B Precast Structural Concrete Fabcon Precast, LLC $3,258,506.00
4A Masonry Systems Del's Construction $1,160,000.00
5A Structural & Misc Steel -Material Lejeune Steel Co $946,810.00
5B Structural & Misc Steel- Install High Five Erectors II $398,796.00
6A Carpentry Systems Ebert Inc. $1,212,900.00
7A Waterproofing REBID $108,453.00
7B Roofing Systems McPhillips Bros $1,288,000.00
8A Aluminum Entrances/Storefront Capital City Glass $867,000.00
9A Gypsum Board/Drywall/Plaster Quality Drywall Midwest $354,000.00
9B Tiling CD Tile $321,340.00
9C Acoustical Ceilings Kirk Acoustics $328,000.00
9D Flooring Sonus Interiors $430,400.00
9E Painting Systems Superior Painting $490,575.00
13A Aquatic Systems Associated Pool Builders $1,816,700.00
13B Ice Rink Systems Commercial Refrigeration System $1,973,487.00
14A Passenger Elevator REBID $82,938.00
21A Fire Protection Systems Frontier Fire Protection $319,980.00
22A Plumbing Systems Modern Piping $1,137,700.00
23A HVAC Systems SCR $2,070,000.00
26A Electrical Systems E2 Electrical Services $1,257,000.00
31A Earthwork & Site Utilities Rachel Contracting $1,023,124.00
32A Asphalt Paving Bituminous Roadways, Inc $154,900.00
32B Concrete Sidewalk/Curb/Gutter Chard Tiling and Excavating $86,344.00
32C Landscaping Plant Pros, LLC $134,034.00

Budget Impact
The total construction cost, including contingency and contractor's fee, of the project is $25,826,178.00. In addition to the construction costs are the owner costs including SAC/TWC charges and permit fees, furniture, equipment, low voltage, security, contingency, etc. totaling $2,854,501.00. Design fees total $1,736,100.00. The total project cost is $30,416,779, this amount is listed in the Springsted report that the City Council received on November 17, 2015 and within the amount of the bonds adopted by Resolution No. 7640.

Relationship to Vision
A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles.
B. Positively manage the challenges and opportunities presented by growth development and change.
C. Maintain the City's strong financial health.

Requested Action
If the City Council concurs, offer Resolution No. 7659, a resolution awarding contracts for the construction of the Shakopee Ice Arena and Community Center Improvements, Project No. PR2015-3.
Resolution No. 7659
RJM Recommendation Letter


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