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  Agenda Item 2.c.       
Meeting Date: 10/17/2017  
Item Title:    Thermoplastic Pavement Markings Installation
Submitted By: Paul Luedtke
Bid Number: 1098-17

Purchase Justification:
The purpose of this request is to provide thermoplastic pavement markings installation of various sizes throughout the city.  This is a Term Agreement with four (4) optional renewals.  A term is defined as either the annual expiration date or the expenditure of funds, whichever occurs first.  Subsequent renewals do not require additional City Council approval.  If all optional renewals are exercised, the potential financial impact will be $1,678,000 over the life of the agreement.  Expenditures will not exceed appropriated funds.
Evaluation:
A request for bids was issued in accordance with Purchasing procedures.  Three (3) bids were received and evaluated with Road Master Striping, LLC, submitting the Lowest Responsible Bid.  While they were not low on every line item, it is in the City's best interest to award to one vendor for operational efficiency.
Award Recommendation:
Vendor Item Amount
Road Master Striping, LLC All $335,600.00
     
     
  TOTAL: $335,600.00
Bid Recap Sheet 1
 
OPENED:
REQ. NO.
BID NO.
PAGE:
BUYER:
VENDOR VENDOR VENDOR VENDOR VENDOR
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DESCRIPTION UNIT
PRICE
TOTAL UNIT
PRICE
TOTAL UNIT
PRICE
TOTAL UNIT
PRICE
TOTAL UNIT
PRICE
TOTAL
                           
                           
                           
                           
                           
                           
                           
                           
                           
                           
                           
                           
                           
                           
                           
                           
      TOTAL PRICE          
NEXT LOW:
LOW:
SAVINGS:
  # IonWave Invitations
# IonWave HUB Invitations
# Direct HUB Invitations
# HUB Responses
Notes:
 
Bid Recap Sheet 2
 
OPENED:
REQ. NO.
BID NO.
PAGE:
BUYER:
VENDOR VENDOR VENDOR VENDOR VENDOR
I
T
E
M
Q
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Y
U
N
I
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DESCRIPTION UNIT
PRICE
TOTAL UNIT
PRICE
TOTAL UNIT
PRICE
TOTAL UNIT
PRICE
TOTAL UNIT
PRICE
TOTAL
                           
                           
                           
                           
                           
                           
                           
                           
                           
                           
                           
                           
                           
                           
                           
                           
      TOTAL PRICE          
NEXT LOW:
LOW:
SAVINGS:
  # IonWave Invitations
# IonWave HUB Invitations
# Direct HUB Invitations
# HUB Responses
Notes:
 
Bid Recap Sheet 3
 
OPENED:
REQ. NO.
BID NO.
PAGE:
BUYER:
VENDOR VENDOR VENDOR VENDOR VENDOR
I
T
E
M
Q
T
Y
U
N
I
T
DESCRIPTION UNIT
PRICE
TOTAL UNIT
PRICE
TOTAL UNIT
PRICE
TOTAL UNIT
PRICE
TOTAL UNIT
PRICE
TOTAL
                           
                           
                           
                           
                           
                           
                           
                           
                           
                           
                           
                           
                           
                           
                           
                           
      TOTAL PRICE          
NEXT LOW:
LOW:
SAVINGS:
  # IonWave Invitations
# IonWave HUB Invitations
# Direct HUB Invitations
# HUB Responses
Notes:
  
Basis for Award: Lowest Responsible Bid  
Purchase Requisition #: 38600

Fiscal Impact
Total Project/Account: N/A
Expended/Encumbered to Date: N/A
Balance: N/A
This Item: 335,600
Proposed Balance: N/A
Account #: 451-6999
Fund/Dept/Project – Description and Comments:
TERM CONTRACT - Thermoplastic marking services with funding provided by the SafeLight Fund.

Term Contract sets a price but does not commit funds. Expenses will be charged to accounts as incurred.
Attachments
Bid Recap

  
Fiscal Reference:  
Budget Type: Operating Budget
 
Fiscal Year: 2017-18  
Document Location: Page D-118  

Budget Director Approval: Ron Young Approval Date: 10/05/2017
Purchasing Director Approval: Gary L. Holcomb Approval Date: 10/04/2017

    

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