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  Agenda Item 2.b.       
Meeting Date: 10/17/2017  
Item Title:    Underground Maintenance and Construction
Submitted By: Ross Owen
Bid Number: 1070-17
Purchase Justification:

The purpose of this request is to provide construction labor to support Garland Power & Light's underground distribution operations.  This request includes the replacement of failed underground distribution lines and electrical equipment as well as new construction.  This request also allows for the replacement of failed underground street light conductor and the repair of street light bases.  This is a Term Agreement with four (4) optional renewals.  A term is defined as either the annual expiration date or th expenditure of funds, whichever occurs first.  Subsequent renewals do no require additional City Council approval.  If all optional renewals are exercised, the potential financial impact will be $3,750,000 over the life of the agreement.  Expenditures will not exceed appropriated funds.
Evaluation:
A request for bids was issued in accordance with Purchasing procedures.  Two (2) bids were received and evaluated based on published criteria of price, experience, safety, and pre-bid meeting attendance.  Infratech Corp. received the highest evaluated score, offering the Best Value for the City.
 
Award Recommendation:
Vendor Item Amount
Infratech Corporation All $750,000.00
     
     
  TOTAL: --------------------------------------
$750,000.00
Bid Recap Sheet 1
 
OPENED:
REQ. NO.
BID NO.
PAGE:
BUYER:		 VENDOR VENDOR VENDOR VENDOR VENDOR
I
T
E
M		 Q
T
Y		 U
N
I
T		 DESCRIPTION UNIT
PRICE		 TOTAL UNIT
PRICE		 TOTAL UNIT
PRICE		 TOTAL UNIT
PRICE		 TOTAL UNIT
PRICE		 TOTAL
                           
                           
                           
                           
                           
                           
                           
                           
                           
                           
                           
                           
                           
                           
                           
                           
      TOTAL PRICE          
NEXT LOW:
LOW:
SAVINGS:		   # IonWave Invitations
# IonWave HUB Invitations
# Direct HUB Invitations
# HUB Responses		 Notes:
 
Bid Recap Sheet 2
 
OPENED:
REQ. NO.
BID NO.
PAGE:
BUYER:		 VENDOR VENDOR VENDOR VENDOR VENDOR
I
T
E
M		 Q
T
Y		 U
N
I
T		 DESCRIPTION UNIT
PRICE		 TOTAL UNIT
PRICE		 TOTAL UNIT
PRICE		 TOTAL UNIT
PRICE		 TOTAL UNIT
PRICE		 TOTAL
                           
                           
                           
                           
                           
                           
                           
                           
                           
                           
                           
                           
                           
                           
                           
                           
      TOTAL PRICE          
NEXT LOW:
LOW:
SAVINGS:		   # IonWave Invitations
# IonWave HUB Invitations
# Direct HUB Invitations
# HUB Responses		 Notes:
 
Bid Recap Sheet 3
 
OPENED:
REQ. NO.
BID NO.
PAGE:
BUYER:		 VENDOR VENDOR VENDOR VENDOR VENDOR
I
T
E
M		 Q
T
Y		 U
N
I
T		 DESCRIPTION UNIT
PRICE		 TOTAL UNIT
PRICE		 TOTAL UNIT
PRICE		 TOTAL UNIT
PRICE		 TOTAL UNIT
PRICE		 TOTAL
                           
                           
                           
                           
                           
                           
                           
                           
                           
                           
                           
                           
                           
                           
                           
                           
      TOTAL PRICE          
NEXT LOW:
LOW:
SAVINGS:		   # IonWave Invitations
# IonWave HUB Invitations
# Direct HUB Invitations
# HUB Responses		 Notes:
  
Basis for Award: Best Value  
Purchase Requisition #: 38568
Fiscal Impact
Total Project/Account: N/A
Expended/Encumbered to Date: N/A
Balance: N/A
This Item: $750,000
Proposed Balance: N/A
Account #: 451-6999
Fund/Dept/Project – Description and Comments:
Electric CIP Fund / Distribution Lines - Underground

Term Agreement - Construction labor to support GP&L's Distribution Lines - Underground CIP program.

Term Agreement sets price but does not commit funds.  Expenses will be charged to accounts as incurred.
Attachments
Bid Recap
  
Fiscal Reference:  
Budget Type: CIP
  
Fiscal Year: 2017  
Document Location: Page E09  
Budget Director Approval: Ron Young Approval Date: 10/06/2017
Purchasing Director Approval: Gary L. Holcomb Approval Date: 10/04/2017

    

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