City Commission Regular Meeting
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Agenda Item # 10.d.
Chamber Audio and Presentation Equipment Replacement, Bid No. 2016-001 (Emergency Purchase)
Approval to award contract for emergency replacement of Commission Chambers audio and presentation equipment to VIVID A//V Solutions in an amount not to exceed $124,101.
The chambers equipment is over 10 years old and is in dire need of replacement. There are several components that are at or beyond the end of their useful life and are beginning to fail or have failed. Staff has consulted with and sought out quotes for equipment, installation, and training from the following: AVISPL, VIVID A/V SOLUTIONS, and PROSOUND AUDIO AND VIDEO.
Priority was given to the following areas: audio and audio controls, presentation equipment and connectivity, warranty protection, dias microphones and monitors, training and support availability (on-site and remote), and future sustainability.
Staff is recommending awarding VIVID A/V SOLUTIONS the contract to purchase replacement audio and presentation equipment in the amount not to exceed $124,101; to coordinate the removal of old equipment, installation of new equipment, the training of staff , and
a 4 year extended warranty. Staff
believes the vendor supplied the best options during consultation and provided the best path for future
Selection of another bidder.
DeVoshay Johnson, IT Manager
Nicholas Mimms,P.E., City Manager
Johnna Morris, Director of Finance
Linda Cox, City Clerk
Tony Barnes, Director of Purchasing
Funds to be provided from the capital improvement allocations for FY 2016.
09/14/2016 03:39 PM
09/15/2016 11:47 AM
Information Technology (Originator)
09/15/2016 12:10 PM
09/15/2016 12:19 PM
Form Started By:
09/13/2016 02:42 PM
Final Approval Date:
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