City Commission Regular Meeting


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  Agenda Item # 10.c.       
Meeting Date: 09/19/2016  
Re:    Marine Unit: Replacement Engines for Boat, Bid No. 2016-001 Single Source
Submitted For: Diane Hobley-Burney

SUBJECT:
Approval to purchase two (2) Mercury 150 HP Boat Motors from Ameracat, Inc, Fort Pierce, FL,  in the amount not to exceed $16,000.00. 
SUMMARY:
The Police Department requests approval to purchase two (2) Mercury 150 HP, 4 stroke, outboard engines for the police boat.  This purchase is necessary to replace the current engines that have excessive hours, wear, and tear.  This purchase request is for two (2) 2016 Mercury, 150 HP, 4 stroke, outboard boat motors, in the amount not to exceed $16,000.  These motors will be purchased from Ameracat (Fort Pierce, FL).  Ameracat is the original manufacturer of the boat and the only vendor that will accept and provide a trade allowance for the existing motors.  The trade-in will save the Police Department $6,000.  Ameracat will also use the existing mounting and rigging equipment when installing the new motors, which is an additional cost savings. 

The Purchasing Department has reviewed and investigated this request and found that all information and justification to be correct.  It is on this basis that I recommend that competitive procurement be waived and that the above item be treated as a "Single Source" commodity.
RECOMMENDATION:
Staff recommends approval of this request. 
ALTERNATIVES:
Staff will proceed as directed by the City Commission.
RESPONSIBLE STAFF:
Frank J. Amandro, Deputy Chief  and John Schramm, Sergeant. 
COORDINATED WITH:
Stephanie Smith, Fiscal Manager
Tony Barnes, Purchasing Director

Fiscal Impact
Budgeted Y/N: N
Fiscal Year: 2016
Account: 001.3002.521.4651
Amount: 16,000.00
FISCAL IMPACT:
These funds were not originally requested in the 2016 Budget.  However, after several mechanical issues with the boat motors, it is imperative that these motors be replaced.  Therefore, the police department completed a budget transfer to accommodate this expenditure. 
Attachments
Purchase Order Request
Sole Source Justification
Quote

<
Form Review
Inbox Reviewed By Date
Finance Department Johnna Morris 09/14/2016 03:41 PM
City Manager Nick Mimms 09/15/2016 10:52 AM
Form Started By: famandro Started On: 09/01/2016 08:23 AM
Final Approval Date: 09/15/2016

    

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