City Council Meeting


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Meeting Date: 09/17/2019  
Contact: Donielle Suber, Assistant to the City Manager

Motion by Councilmember Marks with a second by Councilmember Quarles to approve as presented. Motion passes 6-0.
Consider a contract agreement for consultant services with JQUAD Planning Group for the FY 2019-2020 Community Development Block Grant (CDBG) Program, in an amount not to exceed $54,000.
The City of DeSoto is eligible to receive a Community Development Block Grant (CDBG) from the Department of Housing and Urban Development (HUD) for  FY 2019-2020, in the amount $288,079.  On July 16, 2019, City Council approved the Annual Action Plan, which outlines how the grant funds will be expended.  One such expenditure includes the consultant services to coordinate the CDBG program.

Consultant Services performed by JQUAD Planning Group include completing required forms to ensure a smooth grant process, generating quarterly reports, creating draw-down (reimbursement) requests, creating annual reports, conducting audit analyses, attaining environmental clearance(s) for infrastructure projects, verifying adherence to procurement guidelines for all expenditures, verifying adherence to Davis-Bacon guidelines, maintaining and amending as necessary the Annual Action Plan, Citizen Participation Plan and Monitoring Plan, assisting with the Town Hall Meetings, citizen surveys and drafting Annual Action Plan for FY 2020-2021.
HUD allows for up to twenty percent of allocated CDBG funds to be utilized for Program Administration (consultant services), totaling $54,000 for FY 2019-2020. 
Approval of the contract with JQUAD Planning Group will have no financial impact on the City's budget.
Staff recommends Council approve a contract for consultant services by JQUAD Planning Group, for the FY 2019-2020 Community Development Block Grant program, in an amount not to exceed $54,000.
Contract Agreement - JQUAD Planning Group


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