Print Minutes Minutes Packet Return
The State of Texas {}
County of Burnet   {}      On this the 12th day of June 2018, the Burnet County Commissioners Court met in regular session. The following members of the court were present:
Present:
County Judge James Oakley; Commissioner Precinct 3 Billy Wall; Commissioner Precinct 4 Joe Don Dockery
Absent:
Commissioner Precinct 1 Jim Luther, Jr.; Commissioner Precinct 2 Russell Graeter
Attendees:
Stephanie McCormick, Comm. Court Coordinator; Karen Hardin, County Auditor; Shelley Demarest, Commissioner Court Clerk
             
AGENDA
  1.  Call to Order
 
2. Invocation and Pledge of Allegiance to the flags.
 
3.  Public Comments.  Any person with business before the Commissioner’s Court not scheduled on the agenda may speak to the Court.  No formal action can be taken on these items at this meeting. Comments regarding specific agenda items should occur when the item is called.  There is a 2 minute speaking limit. 
 
4.  Recognition and Presentation of Youth Art Exhibit Certificates
 
5.  Discussion and/or action regarding approval to trim brush on the private property of Doris Phillips at the intersection of CR 407/CR 404 to improve visibility and public safety 
 
6.  Discussion and/or action regarding the burn ban in unincorporated areas
 
7.  Discussion and/or action the acceptance of the East Lake Buchannan ESD 5 Financial Statement
 
8.  Discussion and/or action regarding the adoption of the 2018-2019 Budget Calendar and another item to adopt the 2018-2019 Budget Policy
 
9.  Discussion and/or action reimbursement resolution on Road and Bridge Pct. 3 John Deere 332G Skid Steer 
 
10.  Discussion and/or action for the release of Cash Bond #CB 18-2-27 in the amount of $451,800.00 to Burnet Bros, LLC for the completion of construction in the 7 Creeks Subdivision,  Phase 2 and 3 
 
11.  Discussion and/or action for the acceptance of Cash Maintenance Bond #CMB 18-6-12, in the amount of $105,000.00 for the 7 Creeks Subdivision, Phase 2 and 3
 
12. Discussion and/or action regarding a Replat of Lots 36 and 37 and a portion of Lots 38 and 42, to be known as 7 Creeks Ranch, Phase IV, and to consist of 14 lots on 331.20 acres out of various surveys, Burnet County, Texas 
 
13.  Discussion and/or action regarding the acceptance of Cash Bond #CB 18-6-12, in the amount of $198,500.00 as bonding for the construction of roads and drainage in the 7 Creeks Subdivision Phase IV 
 
14.  Discussion and/or action regarding approval for the District Attorney to apply for grant from FY2019 Children’s Justice Act Program from the Texas Center for the Judiciary for developing, establishing and operating programs designed to improve assessment and investigation of suspected child abuse and neglect cases.  Application due is June 18, 2018
 
15.  Discussion and/or action concerning FY ’19 budget topics. 
 
16.  Executive Session.  Discussion with Burnet County Commissioner’s Court and the County Civil Attorney(s) and/or the County Attorney in accordance with Texas Government Codes 551.071.  The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any matters as authorized by the Texas Government Code including, but not limited to, Sections:  551/071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), 551.087 (Economic Development), 418.183 (Deliberations about Homeland Security Issues), 551.0725 (Contracts being negotiated).   
           
17. Reconvene in Open Session.
 
18. Discussion and/or action regarding items discussed in Executive Session and take up for consideration and possible action, pursuant to Chapter 262, Texas Local Government Code. 
 
19.  Discussion and/or action regarding Department Updates: 
           
20.   Acknowledgement of Receipt:         
             a. Request and correspondence from Paul Fletcher for a nomination of the Rural Capital Area Workforce Board
 
21.  Discussion and/or action regarding contracts, agreements or grants to be approved and/or ratified:
            a.  Hidden River Ranch for Employee Recognition Event 

22.  Call for Bids/Requests for Proposals/Qualifications. Discussion and/or action on bid/RFP openings or submitted bids.
            a.  The bid opening held on June 5, 2018 for  work on low water crossings on County Roads 322 & 330. Willis Engineering will make the recommendation
 
23.  The following items are part of the Consent Agenda and require no deliberation by the Commissioner’s Court.  Any item from this agenda may be considered separately:
            a. Consideration and approval of any pending personnel issues within the policy.
            b. Payroll approval.
            c. Consideration and approval concerning budget amendments.
            d. Consideration and approval concerning budget line item transfers.
            e. Consideration and authorization of payment of claims previously approved by the County Auditor.
            f. Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
            g. Consideration and approval regarding Departmental equipment requests and/or property transfers.
            h. Correspondence.
                       
24.  Discussion regarding any previous agenda items.
                                                                                                                           
25.  Calendar Review.
 
26.  Adjournment.
 
             
Item #1:
Call to Order
  Judge Oakley called the meeting to order at 9:00 a.m.
             
Item #2:
Invocation and Pledge

The court led the Pledge of Allegiance to the United States and Texas Flags.
  The court held a moment of silence for the recent deaths of Maribel Enriquez, MFHS Student, and others due to a car wreck on Hwy. 71.

The court lead the pledges to the U.S. and Texas Flags.
             
Item #4:
Youth Art Exhibit Certificates
  The court made a recognition and presentation of Youth Art Exhibit Certificates.

Samantha Melvin, Teacher, presented the awards from the court and presented awards to the students who participated in the Burnet County Fair Art Show.
             
Item #3:
Comments
  Judge Oakley recognized Andi Ball with Congressman Roger William's Office was in attendance.
             
Item #21:
Contracts, Agreements or Grants
  The court discussed contracts, agreements or grants to be approved and/or ratified:

Sophie McCoy, VETRIDE Program Manager, added a Service Agreement with Charles Harger for VETRIDES.
  Motion is made by: County Judge James Oakley, Seconded by: Commissioner Precinct 3 Billy Wall to approve a service agreement with Charles Harger for VETRIDES.
  Vote: 3 - 0 Passed
  Attachments:
  VETRIDES Assistant Administrator
 
             
Item #3:
Comments
  No comments were made.
             
Item #10:
7 Creeks Ranch Subdivision, Phase 2 & 3
  The court discussed the release of Cash Bond #CB 18-2-27 in the amount of $451,800.00 to Burnet Bros, LLC for the completion of construction in the 7 Creeks Subdivision,  Phase 2 and 3.

Herb Darling, Development Services, Brett Burton, Cuplin and Associates, and David Carpenter, Developer, presented the Cash Bond Release to the court.
  Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve the release of Cash Bond #CB 18-2-27 in the amount of $451,800.00 to Burnet Bros, LLC for the completion of construction in the 7 Creeks Subdivision,  Phase 2 and 3.
  Vote: 5 - 0 Passed - Unanimously
  Attachments:
  CB #18-2-27 Release
 
             
Item #11:
7 Creeks Subdivision, Phase 2 & 3
  The court discussed the acceptance of Cash Maintenance Bond #CMB 18-6-12, in the amount of $105,000.00 for the 7 Creeks Subdivision, Phase 2 and 3.

Herb Darling, Development Services, Brett Burton, Cuplin and Associates, and David Carpenter, Developer, presented the Cash Maintenance Bond to the court.
  Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 3 Billy Wall to approve the acceptance of Cash Maintenance Bond #CMB 18-6-12, in the amount of $105,000.00 for the 7 Creeks Subdivision, Phase 2 and 3.
  Vote: 5 - 0 Passed - Unanimously
  Attachments:
  CMB #18-6-12 Acceptance
 
             
Item #12:
7 Creeks Ranch, Phase IV
  The court discussed a replat of Lots 36 and 37 and a portion of Lots 38 and 42, to be known as 7 Creeks Ranch, Phase IV, and to consist of 14 lots on 331.20 acres out of various surveys, Burnet County, Texas

Herb Darling, Development Services, Brett Burton, Cuplin and Associates and David Carpenter, Developer, presented  the replat to the court.
  Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve a replat of Lots 36 and 37 and a portion of Lots 38 and 42, to be known as 7 Creeks Ranch, Phase IV, and to consist of 14 lots on 331.20 acres out of various surveys, Burnet County, Texas.
  Vote: 3 - 0 Passed
  Attachments:
  Publishers Affidavit
 
             
Item #13:
7 Creeks Ranch Subdivision, Phase IV
  The court discussed the acceptance of Cash Bond #CB 18-6-12, in the amount of $198,500.00 as bonding for the construction of roads and drainage in the 7 Creeks Subdivision Phase IV.

Herb Darling, Development Services, Brett Burton, Cuplin and Associates and David Carpenter, Developer, presented the Cash Bond for 7 Creeks Ranch Phase IV to the court.

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 3 Billy Wall to approve acceptance of Cash Bond #CB 18-6-12, in the amount of $198,500.00 as bonding for the construction of roads and drainage in the 7 Creeks Subdivision Phase IV.

Vote: 3 - 0 Passed - Unanimously

Herb Darling, Development Services, stated the County will be returning $148,300.00 to the developer. Mr. Darling thanked Karrie Crownover, County Treasurer, Karen Hardin, County Auditor, and Joan Fisher, Auditor's Office, for all their hard work with the Cash Bonds.

David Carpenter, Developer, thanked the court for a well organized court.
  Attachments:
  7 Creeks Cash Bonding
  CB #18-6-12 Acceptance
 
             
Item #22:
Call for Bids/Requests for Proposals/Qualifications
  The court made a Call for Bids/Requests for Proposals/Qualifications. Discussion and/or action on bid/RFP openings or submitted bids.
          a.  The bid opening held on June 5, 2018 for  work on low water crossings on County Roads 322 & 330. Willis Engineering will make the recommendation.

Tony Plumlee, Willis Engineering, presented the following bids to the court:
Walentas Construction           -    $286,878.00
Beck-Reit & Sons, LTD         -    $296,580.00
Qro-Mex Construction           -     $315,615.50
Greater Austin Development  -    $451,697.50
Lupe Rubio Construction       -    $478,448.80

After calling all listed references, Mr. Plumlee recommends awarding the bid to Walentas Construction.
  Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 3 Billy Wall to approve awarding the bid to Walentas Construction in the amount of $286,878.00 for work on low water crossings on County Roads 322 & 330.
  Vote: 3 - 0 Passed
  Attachments:
  Bid Results for CR 322 & 330 Low Water Crossings
 
             
Item #19:
Department Updates
  The court heard the following Department Updates:

Karrie Crownover, Treasurer, presented the April Treasurer's Report.

Motion was made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 3 Billy Wall to approve the April Treasurer's Report.

Vote: 3 - 0 Passed - Unanimously

Karrie Crownover, Treasurer, stated the bank conversion has been completed.

Herb Darling, Development Services, stated his office has been very busy.
 
  Attachments:
  May Building & Septic Report
  April Treasurer's Report
 
             
Item #6:
Burn Ban
  The court discussed the burn ban in unincorporated areas.

Commissioner Precinct 4 Joe Don Dockery, stated the KBDI is at 207.

Herb Darling, Development Services, recommends not enacting the Burn Ban at this time.

No action was taken.
             
Item #19:
Department Updates
  The court heard the following Departmental Updates:

Karen Hardin, County Auditor, stated her office is working on the FY2019 Budget and there will be another departmental budget meeting June 26, 2018.

Judge Oakley updated the court on Tourism, Maintenance, and future work at the Historical Jail and Sheriff's Office.
 
             
Item #5:
Intersection of CR 407/CR 404
  The court discussed approval to trim brush on the private property of Doris Phillips at the intersection of CR 407/CR 404 to improve visibility and public safety.

Commissioner Precinct 4 Joe Don Dockery, presented a letter from Ms. Doris Phillips granting permission for Burnet County Work Crews to enter her property.
  Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve Burnet County to trim brush on the private property of Doris Phillips at the intersection of CR 407/CR 404 to improve visibility and public safety.
  Vote: 3 - 0 Passed - Unanimously
  Attachments:
  Letter From Doris Phillips
 
             
Item #7:
ESD 5 Financial Statement
  The court discussed acceptance of the East Lake Buchannan ESD 5 Financial Statement.
  Motion is made by: County Judge James Oakley, Seconded by: Commissioner Precinct 3 Billy Wall to approve acceptance of the East Lake Buchannan ESD 5 Financial Statement.
  Vote: 3 - 0 Passed
             
Item #8:
2018-2019 Budget Calendar
  The court discussed the adoption of the 2018-2019 Budget Calendar and another item to adopt the 2018-2019 Budget Policy.

Karen Hardin, County Auditor, added a policy change to Capital Expenditures and allocation of new funds for Road & Bridge.
  Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 3 Billy Wall to approve the adoption of the 2018-2019 Budget Calendar and 2018-2019 Budget Policy as presented.
  Vote: 3 - 0 Passed - Unanimously
  Attachments:
  FY19 Budget Adoption Calendar
 
             
Item #9:
Road and Bridge Pct. 3
  The court discussed a reimbursement resolution on Road and Bridge Pct. 3 John Deere 332G Skid Steer.

Karen Hardin, County Auditor, presented the reimbursement resolution to the court.
  Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve the reimbursement resolution on Road and Bridge Pct. 3 John Deere 332G Skid Steer.
  Vote: 3 - 0 Passed
  Attachments:
  John Deere 332G Skid Steer
 
             
Item #15:
FY'19 Budget Topics
  No action was taken.
  Attachments:
  Budget Policy
 
             
Item #14:
FY2019 Children's Justice Act Program Grant
  The court discussed approval for the District Attorney to apply for grant from FY2019 Children’s Justice Act Program from the Texas Center for the Judiciary for developing, establishing and operating programs designed to improve assessment and investigation of suspected child abuse and neglect cases.  Application due is June 18, 2018.
  Motion is made by: County Judge James Oakley, Seconded by: Commissioner Precinct 3 Billy Wall to approve the District Attorney to apply for grant from FY2019 Children’s Justice Act Program from the Texas Center for the Judiciary for developing, establishing and operating programs designed to improve assessment and investigation of suspected child abuse and neglect cases.
  Vote: 3 - 0 Passed - Unanimously
  Attachments:
  Grant Application
 
             
Item #16:
Executive Session
  No action was taken.
             
Item #17:
Reconvene in Open Session
  No action was taken.
             
Item #18:
Items Discussed in Executive Session
  No action was taken.
             
Item #20:
Acknowledgement of Receipt
  The court made an Acknowledgement of Receipt:   
           a. Request and correspondence from Paul Fletcher for a nomination of the Rural Capital Area Workforce Board.

Judge Oakley stated the court recommends Mike McKeown, HR Director Horseshoe Bay Resort, to the Rural Capital Area Workforce Board.
 
  Attachments:
  Mike McKeown Nomination
 
             
Item #22:
Call for Bids/Requests for Proposals/Qualifications
  The court discussed a Call for Bids/Requests for Proposals/Qualifications. Discussion and/or action on bid/RFP openings or submitted bids. 

Judge Oakley presented a new grant funded position for a Public Nuisance Officer beginning in October 2018. This new position will require a marked vehicle. Judge Oakley presented a used 2013 4x4 Tahoe on the Gov. Deals website.

Commissioner Precinct 4 Joe Don Dockery read more information on the vehicle to the court.
  Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 3 Billy Wall to approve a maximum bid of $15,000 for a 2013 4x4 Tahoe on the Gov. Deals website.
  Vote: 3 - 0 Passed - Unanimously
  Attachments:
  Tahoe on Gov. Deals
 
             
Item #21:
Contracts, Agreements or Grants
  The court discussed contracts, agreements or grants to be approved and/or ratified:
          a.  Hidden River Ranch for Employee Recognition Event

Karen Hardin, County Auditor, added an additional agreement with KC Engineering for a site plan for a proposed Recycling Center on C.R. 963.

Constable Precinct 1 Leslie Ray presented an MOU with Vigilant Solutions for License Plate Readers.

Karen Hardin, County Auditor, added an additional resolution for the FY 2019 ABTPA Grant Program.

Stephanie McCormick, Tourism, added two Tourism Grant Funding requests for Texas DPS K9 Event and A Girl and a Gun National Conference.
  Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 3 Billy Wall to approve all contracts, agreements or grants as presented.
  Vote: 3 - 0 Passed - Unanimously
  Attachments:
  Event Funding for TX DPS K9 Event & A Girl and a Gun Event
  FY'19 ABTPA Grant Program
  Hidden River Ranch Amendment
  KC Engineering for Proposed Recycling Site
  Vigilant Solutions MOU for Constable Precinct #1
 
             
Item #23:
Consent Agenda
  The court discussed the Consent Agenda and require no deliberation by the Commissioner’s Court.  Any item from this agenda may be considered separately:
            a. Consideration and approval of any pending personnel issues within the policy.
            b. Payroll approval.
            c. Consideration and approval concerning budget amendments.
            d. Consideration and approval concerning budget line item transfers.
            e. Consideration and authorization of payment of claims previously approved by the County Auditor.
            f. Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
            g. Consideration and approval regarding Departmental equipment requests and/or property transfers.
            h. Correspondence.
  Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 3 Billy Wall to approve the consent agenda in its entirety.
  Vote: 3 - 0 Passed - Unanimously
  Attachments:
  Assignment of County Property
  Line Item Transfers
 
             
Item #24:
Previous Agenda Items
  The court discussed previous agenda items.

Commissioner Precinct 4 Joe Don Dockery, stated Chief Liendo, Cottonwood Shores Police Department, would like to have a Law Enforcement Academy for newly licensed Peace Officers.
             
Item #25:
Calendar Review
  The court discussed calendar review.
             
Item #26:
Adjournment
  Judge Oakley adjourned the meeting at 10:15 a.m.
             



AgendaQuick©2005 - 2018 Destiny Software Inc., All Rights Reserved