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The State of Texas {}
County of Burnet   {}      On this the 8th day of May, 2018, the Burnet County Commissioners Court met in regular session. The following members of the court were present:
Present:
County Judge James Oakley; Commissioner Precinct 1 Jim Luther, Jr.; Commissioner Precinct 2 Russell Graeter; Commissioner Precinct 3 Billy Wall; Commissioner Precinct 4 Joe Don Dockery
Attendees:
; Stephanie McCormick, Comm. Court Coordinator; Karen Hardin, County Auditor; Janet Parker, County Clerk
             
AGENDA
   1.  Call to Order
 
2.  Invocation and Pledge of Allegiance to the flags.
 
3.  Public Comments.  Any person with business before the Commissioner’s Court not scheduled on the   agenda may speak to the Court.  No formal action can be taken on these items at this meeting. Comments regarding specific agenda items should occur when the item is called.  There is a 2 minute speaking limit. 
 
4.  Presentation and an update from the Texas Historical Commission
 
5.  Discussion and/or action regarding the donation and acceptance of 500 stacking chairs from Horseshoe Bay Resort
 
6.  Discussion and/or action regarding the 2017 Annual Financial Report 
 
7.  Discussion and/or action for approval to apply for a grant from US Department of Transportation 2018 BUILD Transportation Discretionary Grants.  BUILD – Better Utilizing Investments to Leverage Development (formally called TIGER) Minimum application is $1,000,000.00, (80% of project) with 20% or $250,000 match.  Application is due July 19, 2018 with awards announced August 20, 2018
 
8.  Discussion and/or action for approval for out of state travel to National Training Institute Conferences for Debi King with the Crimes Against Women Grant with the Governor’s office. Conference is in Orlando, Florida on September 5-7th 2018.  Available grant budget is $1,571.85. -80%, Sheriff’s Office/County portion – 20% or up to $392.96.  Total estimated costs $1,504.10, Grant 80% is $1,203.28. Sheriff’s Office/County portion would be 20% or $300.82.   Please note that last year’s conference was in December 2017, but this year’s is in September 2018.  Crimes Against Women Grant with Governor’s Office is a two year grant with any budget remaining in total grant at 9.30.2018 rolls into FY 19
 
9.  Discussion and/or action concerning County Road Inventory Reports to TxDOT
 
10. Presentation from CAMPO Staff on Regional Arterial Study and other items
 
11.  Discussion and/or action on Orders of Resolution for Reimbursement:
            a. Road & Bridge Pct. 2 for 2018 Mack Truck
            b. Sheriff’s office vehicles
            c. Jail
 
12.  Executive Session.  Discussion with Burnet County Commissioner’s Court and the County Civil Attorney(s) and/or the County Attorney in accordance with Texas Government Codes 551.071.  The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any matters as authorized by the Texas Government Code including, but not limited to, Sections:  551/071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), 551.087 (Economic Development), 418.183 (Deliberations about Homeland Security Issues), 551.0725 (Contracts being negotiated).   
           
13. Reconvene in Open Session.
 
14. Discussion and/or action regarding items discussed in Executive Session and take up for consideration and possible action, pursuant to Chapter 262, Texas Local Government Code. 
 
15.  Discussion and/or action regarding Department Updates:
            a. Treasurer’s Monthly Report – March and Quarterly Report – 2nd Qtr. FY 2018
                       
16.   Acknowledgement of Receipt: 
            a. MIS Summary October 2017 – February 2018
            b. MIS Summary October 2017 – March 2018
 
17.  Discussion and/or action regarding contracts, agreements or grants to be approved and/or ratified:
             a.  Approve Application for Fuelman Fleet Card Account through the National IPA
             b.  Agreement between Burnet County and the Department of State Health Services Vital Statistics Section for remote birth access (Parker) 

18.  Call for Bids/Requests for Proposals/Qualifications. Discussion and/or action on bid/RFP openings or submitted bids.
            a.  To go out for bids for Road & Bridge Pct. 3 road projects
 
19.  The following items are part of the Consent Agenda and require no deliberation by the Commissioner’s Court.  Any item from this agenda may be considered separately:
            a. Consideration and approval of any pending personnel issues within the policy.
            b. Payroll approval.
            c. Consideration and approval concerning budget amendments.
            d. Consideration and approval concerning budget line item transfers.
            e. Consideration and authorization of payment of claims previously approved by the County Auditor.
            f. Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
            g. Consideration and approval regarding Departmental equipment requests and/or property transfers.
            h. Correspondence.
                       
20.  Discussion regarding any previous agenda items.
                                                                                                                           
21.  Calendar Review.
 
22.  Adjournment.
 
             
Item #1:
Call to Order
  Judge Oakley called the meeting to order at 9:00 a.m.
             
Item #2:
Invocation & Pledge of Allegiance to the flags
  Commissioner Precinct 3 Billy Wall gave the invocation.

The court led the Pledge of Allegiance to the United States and the Texas Flags.
             
Item #3:
Comments
  Commissioner Precinct 3 Billy Wall reported on the wreck on Hwy. 29 earlier this morning.
             
Item #10:
CAMPO
  The court heard a presentation from CAMPO Staff on Regional Arterial Study and other items.

Joyce Meyers and Kelly Porter, CAMPO, stated CAMPO has adopted the short range 4 year plan. Mr. Porter also presented a handout explaining the study, future plans and effects on future growth.

Joyce Meyers, CAMPO, stated there will be more community outreach for input later on in the year. Mrs. Meyers also reported on the CAMPO meeting from May 4, 2018.
  Attachments:
  CAMPO Handout
 
             
Item #4:
Texas Historical Commission
  The court heard an update from the Texas Historical Commission.

Rachel Bryson, Burnet County Historical Commission, reported from the Burnet County Historical Commission. Mrs. Bryson invited everyone to the unveiling of the Historical Markers at the Joppa Bridge and the Russell Fork Bridge.
  Attachments:
  Joppa and Russell Fork Bridge Dedications
 
             
Item #8:
National Training Institute Conferences
  The court discussed approval for out of state travel to National Training Institute Conferences for Debi King with the Crimes Against Women Grant with the Governor’s office. Conference is in Orlando, Florida on September 5-7th 2018.  Available grant budget is $1,571.85. -80%, Sheriff’s Office/County portion – 20% or up to $392.96.  Total estimated costs $1,504.10, Grant 80% is $1,203.28. Sheriff’s Office/County portion would be 20% or $300.82.   Please note that last year’s conference was in December 2017, but this year’s is in September 2018.  Crimes Against Women Grant with Governor’s Office is a two year grant with any budget remaining in total grant at 9.30.2018 rolls into FY 19.
  Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve out of state travel to National Training Institute Conferences for Debi King with the Crimes Against Women Grant with the Governor’s office. Conference is in Orlando, Florida on September 5-7th 2018.
  Vote: 5 - 0 Passed - Unanimously
             
Item #7:
US Department of Transportation 2018 BUILD Grant
  The court discussed the approval to apply for a grant from US Department of Transportation 2018 BUILD Transportation Discretionary Grants.  BUILD – Better Utilizing Investments to Leverage Development (formally called TIGER) Minimum application is $1,000,000.00, (80% of project) with 20% or $250,000 match.  Application is due July 19, 2018 with awards announced August 20, 2018.
  Motion is made by: County Judge James Oakley, Seconded by: Commissioner Precinct 3 Billy Wall to approve applying for a grant from US Department of Transportation 2018 BUILD Transportation Discretionary Grants.  BUILD – Better Utilizing Investments to Leverage Development (formally called TIGER) Minimum application is $1,000,000.00, (80% of project) with 20% or $250,000 match.  Application is due July 19, 2018 with awards announced August 20, 2018.
  Vote: 5 - 0 Passed - Unanimously
             
Item #6:
2017 Annual Financial Report
  The court heard the 2017 Annual Financial Report.

Jeromy Stephens, Eide Bailly,LLP, presented the Annual Auditor's Report to the court 

Please click HERE for the full report.
  Motion is made by: Commissioner Precinct 2 Russell Graeter, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to accept the 2017 Annual Financial Report.
  Vote: 5 - 0 Passed - Unanimously
             
Item #4:
Comments
  Rachel Bryson, Burnet County Historical Commission, stated the Historical Commission will present the Joppa Bridge Historical Marker then carpool to the Russell Fork Bridge for a presentation of its Historical Marker. The festivities will then move back to the Joppa Bridge.
             
Item #15:
Department Updates
  The court heard Department Updates: 
            a. Treasurer’s Monthly Report – March and Quarterly Report – 2nd Qtr. FY 2018

Herb Darling, Environmental Services, presented the record setting April 2018 permitting reports. Mr. Darling also reported on upcoming subdivisions.

The court discussed the possibility of regulating R.V. Parks.

Karrie Crownover, Treasurer, presented the Monthly and Quarterly Reports to the court.
  Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 2 Russell Graeter to accept the Treasurer's Monthly and Quarterly Reports.
  Vote: 5 - 0 Passed - Unanimously
  Attachments:
  April 2018 Building and Septic Report
  Treasurer's Monthly Report
  Treasurer's Quarterly Report
 
             
Recess
  The court recessed at 10:10 a.m.
             
Reconvene
  The court reconvened at 10:25 a.m. with all members present.
             
Item #5:
Donation from Horseshoe Bay Resort
  The court discussed the donation and acceptance of 500 stacking chairs from Horseshoe Bay Resort.

Ron Mitchell, Chief Operating Officer Horseshoe Bay Resort, has offered to donate the chairs rather than sell them to the County.

Judge Oakley stated the chairs are valued at $1500.00 and they will be used at the AgriLife Center.
  Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 4 Joe Don Dockery to accept the donation of 500 stacking chairs from the Horseshoe Bay Resort with a value of $1500.00.
  Vote: 5 - 0 Passed - Unanimously
             
Item #9:
County Road Inventory Reports
  The court discussed reporting County Road Inventory Reports to TxDOT.

Judge Oakley stated these reports will need to be updated every year rather than every other year and will be due August 31, 2018.
  Attachments:
  TxDOT County Road Inventory Request
 
             
Item #11:
Resolutions for Reimbursement
  The court discussed Orders of Resolution for Reimbursement:
            a. Road & Bridge Pct. 2 for 2018 Mack Truck
            b. Sheriff’s office vehicles
            c. Jail
 
  Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve all Orders of Resolution for Reimbursement.
  Vote: 5 - 0 Passed - Unanimously
  Attachments:
  R&B Pct. 2 2018 Mack Truck
  Sheriff's Office Vehicles
  Jail
 
             
Item #12:
Executive Session
  No action was taken.
             
Item #13:
Reconvene in Open Session
  No action was taken.
             
Item #14:
Items Discussed in Executive Session
  No action was taken.
             
Item #16:
Acknowledgement of Receipt
  The court made an Acknowledgement of Receipt:
            a. MIS Summary October 2017 – February 2018
            b. MIS Summary October 2017 – March 2018
  Attachments:
  MIS Summary February
  MIS Summary April
 
             
Item #17:
Contracts, Agreement or Grants
  The court discussed contracts, agreements or grants to be approved and/or ratified:
            a.  Approve Application for Fuelman Fleet Card Account through the National IPA
            b.  Agreement between Burnet County and the Department of State Health Services Vital Statistics Section for remote birth access

Karen Hardin, County Auditor, added and additional grant with Texas Citizen Corps for the CERT Training Trailer.

Shelley Demarest, County Clerk's Office, added an additional contract with Hidden River Ranch for the County Appreciation Banquet.
  Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve all contracts, agreements and grants as presented.
  Vote: 5 - 0 Passed - Unanimously
  Attachments:
  Department of State Health Services
  Burnet County CERT Program
  Hidden River Ranch Contract
  Fuelman Fleet Card
 
             
Item #18:
Call for Bids/Requests for Proposals/Qualifications
  The court made a Call for Bids/Requests for Proposals/Qualifications. Discussion and/or action on bid/RFP openings or submitted bids.
                a.  To go out for bids for Road & Bridge Pct. 3 road projects

Commissioner Precinct 3 Billy Wall stated these bids are for C.R. 330 low water crossing and C.R. 322 for headwalls on culvert.
  Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 4 Joe Don Dockery  to approve going out for bids for Road & Bridge Pct. 3 road projects for CR 330 and CR 332.
 
  Vote: 5 - 0 Passed - Unanimously
             
Item #19:
Consent Agenda
  The court discussed the Consent Agenda and require no deliberation by the Commissioner’s Court.  Any item from this agenda may be considered separately:
            a.  Consideration and approval of any pending personnel issues within the policy.
            b.  Payroll approval.
            c.  Consideration and approval concerning budget amendments.
            d.  Consideration and approval concerning budget line item transfers.
            e.  Consideration and authorization of payment of claims previously approved by the County Auditor.
            f.  Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
            g.  Consideration and approval regarding Departmental equipment requests and/or property transfers.
            h. Correspondence.
 
Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve items a-h.
Vote: 5 - 0 Passed - Unanimously

Karen Hardin, County Auditor, stated to the court the County Clerk's Office will not be using Healthy County funds for the County Appreciation Banquet. Mrs. Parker, County Clerk, would like the funds to be used to fulfill an equipment request for the acquisition of CPR training dummies.

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther Jr. to utilize $792 in Healthy County funds for the acquisition of CPR dummies.
Vote: 5 - 0 Passed - Unanimously
 
 

Shelley Demarest, County Clerk's Office, added a request to issue a hand check in the amount of $1,000.00 to reserve the Hidden River Ranch venue for the Employee Appreciation Banquet.
  Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 2 Russell Graeter to allow the Auditor's Office to issue a handcheck in the amount of $1,000.00 to reserve the Hidden River Ranch venue in December.
  Vote: 5 - 0 Passed - Unanimously
  Attachments:
  Amendment
  Line Item Transfers
 
             
Item #20:
Previous Agenda Items
  No action was taken.
             
Item #21:
Calendar Review
  The court discussed Calendar Review.
             
Item #22:
Adjournment
  Judge Oakley adjourned the meeting at 10:45 a.m.
             




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